Contract Administrator

Sureserve; Welwyn Garden City; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading compliance service provider in Welwyn Garden City is seeking a diligent Contract Administrator. This role involves coordinating daily tasks for engineers, ensuring timely communication of data, and maintaining accurate records. Ideal candidates will have administrative experience, strong communication skills, and proficiency in Microsoft applications. The position offers a supportive work environment and various employee benefits alongside a commitment to diversity and inclusivity.

Benefits

Employee wellbeing programme

Enhanced Maternity & Paternity Packages

Cycle to Work Scheme

Electric Vehicle Leasing Scheme

Career progression opportunities

Qualifications

• Proven administrative work experience, ideally in housing, premises, or facilities management.
• Experience with IT systems and databases.
• Ability to handle a high volume of calls.

Responsibilities

• Plan day-to-day works of engineers and distribute tasks.
• Ensure accurate and timely communication of data.
• Maintain up-to-date records using appropriate mediums.
• Liaise with other administrators and supervisors.
• Handle phone calls from clients and tenants.

Skills

Communication skills

Organizational skills

Proficiency in Microsoft packages

Customer service

Ability to multitask

Job description

Sureserve mission is to be the trusted partner of choice to the social housing and related public sector in delivering essential and affordable heating, energy savings, and compliance solutions.

We are playing a key and progressive role in decarbonisation, always delivering for customers, employees, residents and the environment with safety, integrity and respect at the forefront of everything we do.

We provide trusted high-quality solutions that focus on energy efficiency, warm, safe, and compliant homes, and an improved quality of life for residents.

With a Nationwide reach, regional and local relationships and expertise, and commitment to excellent client service we are set up to be a trusted partner for now and the future.

Sureserve Compliance Central

We are a national company offering market leading heating & hot water solutions from a network of regional offices across the East of England and the Midlands, strategically positioned to ensure comprehensive coverage and uncompromised access to our clients.

We are recruiting for a diligent, professional Contract Administrator to join our busy team. This role necessitates a resilient and detail-focused person with excellent communication skills and the ability to multitask effectively.

Overview of Role:

The Contract Administrator serves as a crucial conduit between multiple stakeholders, ensuring that accurate data is delivered and communicated daily to the appropriate parties and that all planned, and allocated works are distributed on time, meeting the standards set by the Company and its Clients.

The successful candidate will be responsible for providing administrative support to our team leaders, engineers, suppliers, and tenants with proven administrative work experience, ideally in the housing, premises, or facilities management sector.

Key Responsibilities:

• Planning the day to day works of the Heating Engineers, Multi-Skilled Engineers, Electricians, Plumbers, Apprentices, and distribute/communicate work accordingly.
• Ensuring the cascade of data is both accurate and timely.
• Ensuring up to date records are both produced and kept via the appropriate mediums on time.
• Liaise with the other Contracts Administrators and Supervisors.
• Answering and dealing with phone calls from both Clients and Tenants.

Required Attributes:

• A self-motivated individual, looking to develop and progress within a successful Company.
• Understand and work to an excellent level of customer service.
• The ideal candidate will have experience and be proficient with Microsoft packages, IT systems and databases and possess strong organisational abilities.
• Experience of handling a high volume of calls will be beneficial.
• Require a friendly and professional attitude to encourage good relationships with Engineers, Tenants and Clients.

It is important that we complete all the appropriate criminal and reference checks before you start working with us.

Working hours are Monday to Friday 8am till 5pm with 1 hour for lunch, office based from our local Welwyn Garden City branch.

What We Offer:

• Employee wellbeing programme, occupational health support, telephone support- counselling for staff.
• Service level awarded annual leave.
• Enhanced Maternity & Paternity Packages.
• Dental/Healthcare cash plan.
• Cycle to Work Scheme.
• Electric Vehicle Leasing Scheme.
• Gender & Equality Working Group.
• Sureserve Academy- a platform for development, career progression.
• Employee Voice Programme.
• Social activities for all of our teams.
• Sureserve Legends- celebrating the fantastic ways in which our employees live our values.

Sureserve is committed to creating a diverse and inclusive workplace. We celebrate individual differences and believe that they contribute to our collective success. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

As part of our commitment to Inclusivity, we offer reasonable adjustments throughout the recruitment process for individuals who may require them. If you feel you need any adjustments, please contact [e-mail]

Successful applicants will be subject to eligibility checks including the right to work in the UK and DBS checks.

Join us in our mission to deliver excellence across the UK.