Completions/Conveyancing Assistant

The One Group; Ipswich; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

A conveyancing firm in Ipswich is looking for a proactive Administrative Assistant to support their busy conveyancing team. The role involves preparing HM Land Registry applications, monitoring progress, and assisting with various administrative tasks. Candidates should have strong administrative experience, attention to detail, and a professional attitude. Benefits include hybrid working, private health care, and generous holiday entitlements.

Benefits

25 days holiday plus Bank Holidays

Long Service holiday award

Private Health care with BUPA

Scottish Widows Pension Scheme

Staff Profit Share and Bonus Scheme

Life Assurance - 4 x salary

Subsidised gym membership

Agile/Hybrid Working Policy

Qualifications

• Experience in a busy conveyancing environment is preferred.
• High level of reliability and organisation is essential.
• Ability to use own initiative and desire to learn.

Responsibilities

• Assist conveyancing teams with administrative tasks.
• Prepare and submit HM Land Registry applications.
• Monitor application progress and liaise with practice teams.
• Assist in post-completion matters and filing.
• Stay updated on legislation affecting conveyancing.

Skills

Strong administration experience ideally in a conveyancing environment

Strong attention to detail

High level organisational skills

Self-motivated

Positive and professional approach

Job description

Overview

You will work as part of a busy conveyancing team to provide professional, proactive, high level administrative support to an allocated group of fee earners and assist with client-facing enquiries as well as being a valued member of the team.

Responsibilities

• Assist conveyancing teams with administrative tasks at various stages of transactions.
• Prepare and submit HM Land Registry applications accurately and in a timely manner using online digital filing tools.
• Monitor and report on the progress of applications within the HM Land Registry systems including dealing with enquiries raised and liaising with practice teams on completion of applications.
• Assist with post-completion matters, including filing and archiving of documents.
• Stay updated on relevant legislation and procedural changes affecting conveyancing transactions.
• Collaborate with colleagues to ensure efficient workflow and adherence to deadlines.
• Prepare and file stamp duty tax returns as required, under the guidance of senior team members.
• Perform other post completion administrative tasks (including electronic registration of charges at Companies House) as assigned by supervisors.
• Report on key performance indicators such as the rate of enquiry (requisitions) raised on applications with a view to reducing the firm's overall requisition rate relative to current levels.

Requirements

• Strong administration experience ideally in a conveyancing environment
• Positive, enthusiastic and professional approach;
• Strong attention to detail, high level organisational skills and reliability;
• Self-motivated with a desire to learn and an ability to use own initiative.

Benefits

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Health care with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy