Commercial Property Legal Secretary

LJ Recruitment; England; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A fast-growing law firm in England is seeking a Commercial Property Legal Secretary to provide essential administrative support to busy fee earners. This role involves client communication, document handling, and scheduling. Strong administration skills and attention to detail are crucial, and previous experience is helpful but not essential. The position offers a supportive culture with opportunities for personal development, operating typically Monday to Friday with some hybrid flexibility.

Qualifications

• Strong administration skills and the ability to multi-task.
• Excellent attention to detail.
• Good knowledge of Microsoft Office.

Responsibilities

• Communicating with clients and colleagues to help provide exceptional service.
• Updating client records and databases.
• Scheduling appointments and managing diaries.

Skills

Strong administration skills

Excellent attention to detail

Team player

Good knowledge of Microsoft Office

Confident communication style

Reliable and hard-working

Job description

Commercial Property Legal Secretary

Location: Suffolk

Salary: Competitive

Start Date: ASAP

About the Opportunity

We're delighted to be partnering with a fast-growing, people-focused law firm as they expand their Commercial Property team. They're looking for an organised and client-centred Administrator to provide essential support to a team of busy fee earners.

If you're a strong communicator with excellent attention to detail - and you enjoy working as part of a friendly, high-performing team - this is an excellent opportunity to grow your administrative career within a modern, forward-thinking legal practice. Previous experience in a similar role is helpful but not essential.

Key Responsibilities

Working closely with fee earners, you'll play a vital role in keeping the department running smoothly. Your day-to-day work will include:

• Communicating with clients and colleagues to help provide exceptional service
• Updating client records and databases
• Scheduling appointments and managing diaries
• Handling queries in person and over the phone
• Accurate message-taking and passing information to the right team members
• Scanning, photocopying, and general document handling
• Raising invoices and liaising with the accounts team
• Filing and managing documents both physically and electronically
• Supporting fee earners with general administrative tasks

What We're Looking For

• Strong administration skills and the ability to multi-task
• Excellent attention to detail
• A team player with the ability to organise your own workload and prioritise effectively
• Good knowledge of Microsoft Office
• Confident, professional, and personable communication style
• Reliable, hard-working, and well presented
• Own transport (occasional travel between offices is required)

Why Join This Firm?

• Our client stands out from the crowd. They're a broad-service, fast-growing law firm with a genuinely people-first approach - known for their warmth, clarity, and high professional standards.

You'll be joining a team that:

• Values personal development and supports career progression
• Encourages new ideas and fresh thinking
• Invests in modern tools, tech, and processes
• Offers a collaborative, supportive, and ambitious working culture

Working Arrangements

• Full-time: Monday to Friday, 9:00am - 5:00pm
• Some hybrid flexibility: occasional home working on a rota basis
• Primarily office-based (location depends on client/team needs)
• Own car essential

If you're organised, motivated, and looking for a role where you can genuinely contribute to a growing legal team, we'd love to hear from you. Let us know if you'd like to discuss this opportunity further or proceed with an application.