Commercial assistant

Chevron Traffic Management; Salford; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A transportation management company is seeking a Commercial Assistant to handle billing and manage commercial contracts. The role offers a hybrid work environment with flexible hours. The ideal candidate should have strong analytical skills and proficiency in Microsoft Excel. The company values diversity and offers extensive benefits, including a competitive salary and career progression opportunities.

Benefits

Highly competitive salary

Company Laptop and Phone

26 days holiday plus Bank Holidays

Company Pension

Qualifications

• Excellent attention to details and analytical skills.
• Strong Microsoft Excel skills are essential.
• Experience in a similar commercial administration role is desirable.

Responsibilities

• Responsible for timely and accurate billing of all work.
• Lead the invoicing process ensuring that application/invoice dates are met.
• Participate in regional review meetings with other departments.

Skills

Attention to detail

Strong Microsoft Excel skills

Interpersonal skills

Self-motivated

Resilience

Tools

TM Work system

Microsoft Excel

Job description

Role: Commercial Assistant

Salary: Competitive dependant on skills and experience with company benefits

Hours: 37.5 hours per week - Monday to Friday with flexibility

Location: Hybrid - Home Based & from our depot in Salford, Retford and Scunthorpe when required.

This is a great opportunity to join a successful and high performing team, with the added bonus of the flexibility to work from home a few days per week!

Benefits

• Highly competitive salary
• Company Laptop and Phone
• 26 days holiday plus Bank Holidays
• Job Security
• Company Pension
• Employee Assistance Programme
• Life Assurance with a range of other amazing benefits available through an app
• Paternity Leave - paid at full salary for 2 weeks*
• Maternity Leave - paid at full salary for 3 months and ½ salary for a further 3 months *
• Fill Your Boots Rewards - saving an average of £400 per year
• Access to our Internal Academy
• Career Development and Progression
  
  

About The Role Of Commercial Assistant

The Commercial Assistant role is a pivotal role within the Commercial Low Speed division of Chevron Traffic Management and is responsible for timely and accurate billing of all work carried out within the region, ensuring that client specified application/invoice dates are met, along with contributing to the management of commercial aspects of all contracts, including ensuring costs and revenue in correct periods.

The role reports to the Senior Commercial Manager - Low Speed North and is part of a small Commercial team function supporting the Low-Speed business in the north of England.

The role holder is a key member of the Commercial team within a Low-Speed region(s), led by a Senior Commercial Manager, working alongside Depots & Operations Managers and Commercial team members.

Key Tasks Vary, But Will Include

• Contracts invoicing
• Monitor and maintain the data in Company's in-house TM Work system
• Lead the invoicing process, ensuring timely and accurate billing of all work carried out within the region, ensuring that client specified application/invoice dates are met
• Liaising with projects/planning teams responsible of building up the jobs on system, ensuring the standard process is followed and allows an accurate invoicing process
• Timely responses to Client enquiries, communication falling in line with the company ethos
• Participate in regional review meetings with other departments, taking the lead where required to explain any issues encountered within Commercial invoicing process
• Liaising with Finance team when required to resolve client's queries post invoicing
  
  

Other

Any other suitable duties as per management requests to support the business

Contribute to process improvement and implementation across the region Identify systems improvements

Process

Review and challenge internal commercial processes and adherence thereof, identifying weaknesses and opportunities to improve

Cash management

Assist the Quantity Surveyors and Senior Commercial Manager with Age Debt, Cash collection and escalation if needed Liaise with Finance team when required to identify and resolve stoppers in payment allocation process

Contracts applications for payment

Help the Quantity Surveyors and Senior Commercial Manager to prepare applications for payment on small purchase orders/short form of subcontracts When required, collect and submit the evidence to the clients Use and maintain trackers implemented within the commercial process

What Good Looks Like For a Commercial Assistant

• Excellent attention to details and analytical skills
• Strong Microsoft Excel skills
• Confident to work with different IT/Digital systems
• Good interpersonal skills, able to communicate easily with, and influence all levels within the organisation
• Self-motivated, driven and able to work under own initiative
• Inquisitive, persistent, resilient, organised, flexible and pragmatic
• Able to manage own time, work under pressure and deliver to deadlines
• Comfortable in a high change environment
  
  

What Else Looks Good As a Commercial Administrator (Desirable)

• Working knowledge of Traffic Management.
• Experience gained within a similar commercial administration role
• Previous demonstrable, experience in quantity surveying
• After qualifying period of 2 years
  
  

So, if you want to join a winning team and be part of an innovative organisation which is focussed on company growth and employee progression, click on the apply button today.

EQUALITY AND DIVERSITY AT CHEVRON

Chevron TM believe the skills, capabilities and talents of our people are the key to our success. We benefit enormously from the diversity and variety of our workforce and are fully committed to maintaining and encouraging this diversity.

The richer the mix of people, skills and cultures; the greater the range of inputs, viewpoints and experiences. Because of this, Chevron TM is fully committed to being an equal opportunities employer, defined by its diversity and opposition to all forms of unlawful and unfair discrimination.

#INDWC