Commercial Assistant

Construction, Property and Engineering; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading civil engineering firm in Leeds seeks an experienced commercial assistant. You will manage bid submissions, coordinate with the commercial team, and maintain tender documentation for key projects. Candidates should have strong administrative experience, excellent IT skills, and be self-motivated. Join a well-established team and advance your career in the civil engineering sector.

Qualifications

• Minimum of GCSE English & Maths Level 4 required.
• Experience in administration is necessary.
• Strong IT skills, particularly in Microsoft Word, Excel, and Outlook.

Responsibilities

• Coordinate bid submissions and manage tender documentation.
• Monitor company tender inboxes and manage client-specific portals.
• Prepare and communicate proposal allocations and timelines.

Skills

Proven Administration experience

Strong IT Skills in Microsoft packages

Strong planning and organisational skills

Fantastic communication skills

Self motivation and pro-activity

Education

GCSE English & Maths Level 4

Job description

Overview

Are you a strong administrator with an interest to develop your career in the Civil Engineering sector?

My client, an industry leading family run civil engineering and rail contractor are looking to recruit a commercial assistant to join their established team in Leeds.

Responsibilities

• Bid co-ordination of tender submissions and pre-qualifications in collaboration with the Commercial Team.
• Monitor and maintain shared company tender inboxes as required.
• Manage client specific tender portals to access tender documentation; submit and respond to tender queries, clarifications and assumptions in support of the commercial team. Ensure timely and accurate communication with all internal teams & external bodies involved in the production of a proposal.
• Management and updating of internal monitoring systems with tender / opportunity information; deadlines; progress and outcomes.
• Set up / maintain electronic tender files; ensure all tender documentation is recorded and logged appropriately.
• Review tender documentation identifying submission requirements; set up technical tender response documentation.
• Participate in Bid Kick-Off meetings for significant bids to capture the win themes, key team members, case study projects and support the preparation of the bid timeline. Completion/communication of the proposal allocation form.
• Liaise with the Bid Manager to co-ordinate bid production activities for EoI; PQQ; ITT and Framework submissions, including gathering responses from proposal contributors such as Estimators, Planners, Operational Managers and wider teams.
• Consolidate content from contributors into the required format in line with company guidelines & Client requirements; including graphics and style layout. Identify any shortfalls to the Bid Manager.
• Ensure Tender documentation submission is accurate and timely. Submit documentation in line with Client requirements; via tender portal etc
• Creation and circulation of daily, weekly and monthly tender reports. Communicate reminders and details of tenders due.
• Collate, share and disseminate best practice and lessons learned from bid feedback.

Qualifications

• A minimum of GCSE English & Maths Level 4
• Proven Administration experience
• Strong IT Skills in Microsoft packages eg. Word, Excel, Outlook
• Strong planning and organisational skills, with the ability to prioritise multiple tasks
• Fantastic communication skills and ability to liaise comfortably with both clients and suppliers
• Self motivation and pro-activity to support the Commercial Team

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Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.