Commercial Administrator (6 month Fixed Term Contract)

Gradus Limited; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading commercial flooring manufacturer in the UK is seeking a temporary Commercial Administrator to join their Contracts team. The ideal candidate will provide vital support in payment administration and document management processes for ongoing construction projects. Responsibilities include tracking payment applications, maintaining documentation, and coordinating with various teams. Strong organisational skills and attention to detail are essential, along with prior experience in commercial environments. This role offers an excellent opportunity for career development in construction finance.

Benefits

Employee Assistance Programme

Group life insurance

Additional annual leave purchase scheme

Qualifications

• Previous experience in construction property or professional services.
• Ability to work accurately with financial/commercial documents.
• Confident in chasing missing information via email/phone.

Responsibilities

• Log and track incoming payment applications accurately.
• Match and reconcile payment certificates against applications.
• Organise and maintain records and document naming conventions.
• Liaise with Accounts Team to ensure approved documentation.

Skills

Organisational skills

Attention to detail

Communication skills

Experience with financial/commercial documents

Tools

Excel

Document management systems

Job description

We are seeking a Commercial Administrator to join our Contracts team on a 6-month fixed term basis. This role supports the commercial and estimating team with the administration of monthly payment applications and certificates for live construction projects.

Ideal for someone with strong organisational skills and attention to detail this position offers valuable exposure to construction payment processes and commercial administration perfect for those looking to develop a career in construction finance or surveying.

Key Responsibilities

Payment Administration

• Log and track incoming payment applications accurately.
• Match and reconcile payment certificates against applications.
• Maintain and update the commercial teams payment tracker.
• Follow up with clients where payment certificates are outstanding.

Document Management & Reporting

• Organise and maintain records and document naming conventions.
• Support variation claim paperwork with project management.
• Assist in preparing summary reports for internal commercial meetings.

Team Support

• Liaise with Accounts Team to ensure approved documentation for insured credit limits.
• Provide ad-hoc admin support to keep the monthly payment cycle running smoothly.
• Assist with financial projects and estimating tasks as required.

What We Are Looking For

Essential Skills & Experience

• Previous experience in construction property or professional services.
• Strong administrative and organisational skills.
• Ability to work accurately with financial / commercial documents.
• Confident in chasing missing information via email / phone.
• Good working knowledge of Excel and document management systems.

Desirable

• Familiarity with construction payment processes NEC contracts or general applications.

Personal Qualities

• Excellent communication skills both written and verbal.
• Team player with the ability to listen and interpret instructions.
• Initiative curiosity and attention to detail.

The Company

With over 100 years of combined experience in the contract interiors sector together Gerflor and Gradus have built an unrivalled reputation for quality and service.

Gerflor is recognised as a specialist and a world leader in resilient flooring solutions. The group creates manufactures and markets innovative design-led and eco responsible solutions for flooring and complementary interior wall finishes. As a leading vinyl & linoleum flooring manufacturer they are already well-established in more than 100 countries worldwide.

Gradus Ltd (a Gerflor company) are market leading manufacturers of commercial flooring accessories entrance matting wall protection and specialist LED lighting systems. Our attention to detail forward thinking and passion for improvement has led to our success and leading market share in the UK and operation in International markets.

Our companies provide a complete solution for Architects and Specifiers Contractors and Building Owners spanning multiple market sectors including Commercial Office Education Healthcare Residential Retail Leisure & Hospitality.

The Benefits

• Employee Assistance Programme
• Group life insurance and death in service
• Additional annual leave purchase scheme

Employment Details

• Employment Type: Temp
• Experience: years
• Vacancy: 1
• Key Skills: Building Construction,Logistics & Procurement,Account Management,Communication,Client Services,Jboss