Clinical Secretary - Surgical & Critical Care

NHS National Services Scotland; East Kilbride; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading healthcare organization in East Kilbride is seeking a dedicated individual to provide secretarial support in surgical and critical care. The role requires strong organizational abilities, a thorough understanding of medical terminology, and relevant administrative experience. Candidates should possess excellent communication skills and be proficient with IT systems. This full-time position offers a supportive environment and the chance to enhance your skill set while contributing to patient care.

Benefits

27 days annual leave

NHS Pension Scheme

Paid sick leave

Occupational health services

Qualifications

• At least 2 years experience in healthcare administration or at least 3 years in a secretarial role.
• Evidence of competence with relevant IT systems.
• Ability to prioritise and work on your own initiative.

Responsibilities

• Provide secretarial support across surgical & critical care.
• Type clinical letters and meeting minutes.
• Organise clinical activity for clinicians.

Skills

Understanding of medical terminology

Strong communication skills

Excellent organisational skills

Audio typing skills

Effective team working

Education

SVQ level 2 qualification or equivalent experience

Tools

Trakcare

Winscribe Digital Dictation

Microsoft Office packages

Job description

The Role

• Provide secretarial support for multiple specialities across surgical & critical care. Covering for secretarys during periods of absence/leave etc.
• Type dictated clinical letters (discharges, clinic follow up, onward referrals, legal reports etc) and clinical notes. Type meeting minutes when appropriate. Prioritise work to meet agreed service standards.
• Organise clinical activity for clinicians and re-arrange activities when required (eg. out-patient clinics, operating lists). Support theatre scheduling as required.
• Follow up administrative tasks requested by clinicians, such as booking appointments, arranging investigative tests, chasing up diagnostic results etc. Anticipate problems (eg. clashing appointments, delays in results being available) and take appropriate action.
• Maintain accurately coded and timely records on electronic systems that are used to capture information about patient journeys (eg. appointment bookings Trakcare).
• Maintain accurate and neat paper based case records relating to patient care you are dealing with. Collect and deliver these case records when they are required urgently for ongoing clinical care.
• Answer patient enquiries relating to the organisation of their care, including the booking of appointments. Make suitable arrangements for them to speak to clinicians, where appropriate.
• Open mail, take any appropriate administrative action and direct it to the appropriate clinician.
• Manage diary arrangements for clinicians that relate to their NHS role(s) and organise meetings where appropriate.
• Contribute to regular reviews of performance within the administrative team and clinical team, identifying opportunities to make improvements to the quality and efficiency of services.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• SVQ level 2 qualification (or equivalent experience) plus at least 2 years experience in healthcare administration or at least 3 years experience in a secretarial role
• Understanding of medical terminology
• Evidence of effective team working and dealing with change
• Evidence of strong communication skills with patients, clinicians and colleagues.
• Excellent organisational skills
• Evidence of strong competence with relevant IT systems
• Audio typing skills

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

It would be great if you also have

• Medical Terminology Qualification
• NHS experience
• Experience of Trakcare & Winscribe Digital Dictation
• Microsoft office packages
• Proficient in use of software systems
• Ability to prioritise and work on own initiative
• Ability to work under pressure

Contract type

Fixed Term or Secondment for 6 months.

Full time

37 hours

Please note this is a fixed term post for 6 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

Location and Working Pattern

This role will be based in Surgical and Critical Care within University Hospital Hairmyres.

The working pattern for this role 9-5.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Lesley Mulvaney, Operational Admin Manager via [e-mail]

For enquiries regarding the application form or recruitment process, please contact Nicole Hetherington, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.