Clinical Admin Officer - General Surgery | Frimley Health NHS Foundation Trust

Frimley Health NHS Foundation Trust; Frimley; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare provider in the United Kingdom is looking for a float Clinical Admin Officer for their teams at Frimley Park Hospital. This role is office based and requires strong accuracy, attention to detail, and excellent time management skills. The ideal candidate enjoys a busy environment, is organised, and adaptable, providing a flexible administrative service to clinical teams. This position offers development opportunities in a supportive setting. Interested applicants should note that the advert closes on December 21, 2025.

Benefits

Flexible working patterns

Development opportunities

Qualifications

• Enjoy working in a busy environment.
• Strong administrative experience.
• Positive approach to change.

Responsibilities

• Provide flexible and adaptable administrative service to the Department.
• Plan and organise own work schedule.
• Deal with Consultants and colleagues' requests promptly.
• Maintain confidentiality in accordance with procedures.
• Answer queries from colleagues, GPs, and patients professionally.
• Operate EPIC and other IT systems.

Skills

Accuracy and attention to detail

Organised and adaptable

Interpersonal skills

Time management

Tools

EPIC

Office IT systems

Job description

An exciting opportunity is available for a float Clinical Admin Officer to join the Vascular, GI Surgery, SEU, Urology and Breast teams at Frimley Park Hospital.

This is an office based role where patient contact will be on the phone/email/EPIC.

Accuracy and attention to detail are a must. Applicants should enjoy working in a busy environment and you will need to be organised, adaptable, enthusiastic and dedicated, with excellent interpersonal and time management skills.

The position will offer the chance to work with Consultants and their clinical teams including Resident Doctors and Clinical Nurse Specialists. The role is ideally suited to candidates with strong administrative experience and a positive approach to change.

Key details

Location: This role is based in offices on-site at Frimley Park Hospital (in person, not hybrid)

Workspace: Covering between six sub-specialities, all office based (not patient facing)

Sponsorship: We regret that we are unable to offer sponsorship for this role

Hours: 20 hours per week will be considered.

Please note this is an administrative role, not a medical role.

Please contact with any questions you may have prior to applying.

Responsibilities

• To provide a flexible and adaptable administrative service to the Department.
• To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
• Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures.
• To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
• Answer queries from colleagues, GP’s and patients in a timely and professional manner.
• To ensure that secure systems are in place for the storage of all resources including computerised information.
• Scanning and uploading relevant patient medical documents into the Trust’s Electronic Patient Record system.
• To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included.
• To ensure all phone calls are dealt with in a professional and timely manner.
• To operate EPIC and other IT systems to fulfil the role/department requirements.

Benefits

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

This advert closes on Sunday 21 Dec 2025.