Client Services Executive - Financial Planning

Moore Kingston Smith; City Of London; On-site; GBP 30,000 - 36,000; Full time

Job summary

A financial planning firm in London seeks a Client Services Executive for a full-time permanent position. In this role, you will ensure exceptional client experiences while adhering to FCA regulations. Your responsibilities will include documentation preparation, client communication, and administrative support. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and possess a customer-focused mindset. This opportunity is perfect for those with a background in financial services administration.

Qualifications

• Three years of administration experience in financial services.
• Familiarity with new business processing and mortgage administration is desirable.
• Broad understanding of financial products and providers is desirable.

Responsibilities

• Act as primary point of contact for clients and resolve queries promptly.
• Prepare documentation and meeting packs for adviser/client appointments.
• Ensure compliance with FCA regulations and internal policies.
• Build and maintain strong relationships with advisers and colleagues.

Skills

Excellent communication skills

Proficient in Microsoft Office

Strong planning and organization

Attention to detail

Ability to adapt to fast-paced environments

Proactive approach to process improvements

Customer-focused mindset

Job description

Client Services Executive - Financial Planning

Department: Financial Planning

Employment Type: Permanent - Full Time

Location: City, London

Compensation: GBP 30,000 - GBP 36,000 / year

Description

We are a team of Chartered Independent Financial Planners, recognised by the Chartered Insurance Institute (CII). Our chartered status reflects our commitment to a client‑first approach, ethical practice, and continuous professional development. We provide holistic financial planning – covering wealth management, family protection, retirement planning, and property finance – while integrating ESG principles for clients who value responsible investing.

Our financial planning team is growing rapidly, now nearly 50 strong, and we’re proud of the collaborative, values‑driven culture we’ve built through organic growth and strategic acquisitions.

As a Client Services Executive, you’ll play a key role in delivering an exceptional client experience. Working closely with advisers and administrators, you’ll ensure accurate documentation, timely implementation of recommendations, and compliance with FCA regulations. This is an opportunity to be part of a collaborative, fast‑growing team where your work directly supports clients in achieving their financial goals.

Key Responsibilities

Client Service & Administration

• Act as a primary point of contact for clients, ensuring queries are resolved promptly and professionally.
• Prepare documentation and meeting packs for adviser/client appointments, including quotations and illustrations.
• Process new business and related documentation accurately, taking ownership of the full lifecycle of transactions.
• Maintain up-to-date client records within internal systems and produce valuations as required.
• Implement adviser recommendations and handle adviser charge, fee, and commission enquiries.
• Provide general administrative support to ensure high standards of client service.

Compliance & Quality

• Ensure all activities comply with FCA regulations, Treating Customers Fairly (TCF) principles, and internal policies.
• Support compliance reviews and resolve outstanding file queries.

Communication & Collaboration

• Build and maintain strong working relationships with advisers, colleagues, and external providers to deliver an efficient service.
• Liaise across departments and offices in a professional manner.

Operational Support

• Manage incoming enquiries, telephone calls, and meeting arrangements, including room bookings and visitor coordination.
• Maintain electronic filing systems and assist with general office administration.
• Contribute to project work and process improvement initiatives.

Professional Standards

• Complete mandatory training and engage in ongoing personal development.
• Uphold company values and ensure a positive client experience in all interactions.
• Undertake additional duties as required.

Skills, Knowledge and Expertise

Essential Skills & Competencies

• Excellent communication skills, both written and verbal, with the ability to build strong relationships.
• Proficient in Microsoft Office applications (Word, Excel, Outlook) for accurate documentation and reporting.
• Strong planning, organisational, and prioritisation skills to manage multiple tasks effectively.
• High attention to detail and accuracy in all work.
• Ability to adapt to a fast‑paced, changing environment and meet tight deadlines.
• Proactive approach to identifying process improvements and driving efficiencies.
• Strong team player with the ability to work independently and use initiative.
• Customer‑focused mindset, ensuring a positive client experience in all interactions.

Experience

• Previous administration experience in financial services, typically gained over approximately three years.
• Familiarity with new business processing and mortgage administration (desirable).
• Broad understanding of financial products and providers available on the open market (desirable).