Centre Administrator - Murtoa

Department of Education; Horsham; On-site; GBP 26,000 - 33,000; Full time

Job summary

A government education agency is seeking a Centre Administrator to support the establishment of a new early learning and childcare centre opening in 2025. The role involves managing administration related to payroll, enrolments, and communication with families. Candidates should possess strong administrative skills, previous experience in a similar role, and preferably a qualification in business administration or early childhood education. This position emphasizes excellent communication and organizational abilities.

Benefits

Professional growth opportunities

Supportive work environment

Diversity and inclusion programs

Qualifications

• Previous experience working in administration, preferably in the early childhood sector.
• Experience in financial reporting and knowledge of organizational policies.
• Confidence using administrative software and systems.

Responsibilities

• Prepare the centre for opening and manage systems related to operations.
• Provide information and support to families regarding enrolment and operations.
• Build and maintain relationships with families and colleagues.

Skills

Administrative support

Communication skills

Organizational skills

Education

Qualification in business administration or related field

Cert III or Diploma in Early Childhood Education and Care

Tools

Microsoft Word

Excel

Outlook

Job description

Overview

An exciting opportunity to join one of the new government owned and operated early learning and childcare centres at Murtoa College. Make an impact, grow your skills and be part of this exciting initiative.

Salary band - $53,865 - $65,916

Murtoa College Early Learning Victoria centre

Early Learning Victoria is seeking an experienced Centre Administrator to assist in establishing the new government-owned early learning and childcare centre at Murtoa College. Opening in 2025, this 57-place centre will offer childcare, Three-Year-Old Kindergarten and Pre-Prep for four-year-olds.

The Centre Administrator is being recruited ahead of the centre's opening to support crucial establishment activities, including centre communications, and setting up operational systems and processes.

About Early Learning Victoria

The Victorian Government is establishing 50 government-owned and operated early learning centres by 2032 as part of the Best Start, Best Life reforms. The centres will offer childcare, Three and Four-Year-Old Kindergarten and Pre-Prep. The centres will provide high-quality, accessible and inclusive early childhood education and care that is child-centred, focused on learning through play and in nature, with strong connections to local communities.

Early Learning Victoria's central office is in the Victorian Department of Education. The central team is leading the roll-out of the 50 centres and will support and oversee centre operations once they open.

Staff in the Early Learning Victoria centres will be part of a new Victorian government-employed early childhood workforce. We are committed to creating a supportive and enriching work environment for our employees, offering a range of benefits and opportunities for professional growth and development.

About the role

The Centre Administrator will provide administrative support for all aspects of operation of the Early Learning Victoria centre. You will be integral to managing the centre's systems related to payroll, enrolments, attendance, and Child Care Subsidy. You will also be a key point of contact for families, greeting visitors to the centre and providing information and answering queries by phone, email and in person.

Key responsibilities

• Work with Early Learning Victoria central office to prepare the centre for opening in 2025.
• Provide information and support to families regarding enrolment, orientation and general operations of the centre.
• Build and maintain strong relationships with families, colleagues, suppliers and Early Learning central team.
• Data entry into the Child Care Management System, payroll systems and reporting.
• Process payments.
• Answer and direct telephone calls, ensuring prompt and professional responses to all inquiries.
• Monitor centre security, including at entrances and exits.
• Perform various administrative tasks as required, including communications, team planning, and accepting deliveries.
• Operate in accordance with regulations and Early Learning Victoria policies and procedures.

Experience required

• Previous experience working in an administration, with exposure to the early childhood sector preferred.
• Experience in financial reporting and following organisational policies and procedures.
• Confidence in using administrative software and systems, including excellent knowledge of Microsoft Word, Excel, and Outlook.
• Effective communication and relationship-building skills with staff, families and communities.
• Advanced organisational skills, including time management, multitasking, and prioritising tasks effectively to meet deadlines and support centre operations.

Specific skills / qualifications required

• Qualification in business administration or related field highly regarded.
• Cert III or Diploma in Early Childhood Education and Care or higher will be highly regarded.
• Current Police and Working with Children\'s Checks.

How to apply

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role. In your cover letter, please also respond directly to Key Selection Criteria outlined in the position description.

Further Information

For more details on this position please see attached position description.

For more information about the role and Early Learning Victoria please contact Julia Fetherstonhaugh, Manager, Early Learning Victoria via 03 7022 0392 or .

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format ( large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11 : 59pm on 2nd September 2024