Buyer

Chartered Institute of Procurement and Supply (CIPS); United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading procurement organization in the UK seeks a Procurement Officer to support local Procurement Teams. Responsibilities include acquiring goods and services, negotiating expenditures, and ensuring value for money. Candidates should have A Level qualifications or equivalent, experience in busy office environments, and confidence in using figures. The role requires proficiency in Excel and Word. Knowledge of Oracle Financial Management Systems and NHS experience are desirable. Applications from individuals requiring skilled worker sponsorship are welcome.

Qualifications

• Experience in a busy office environment.
• Knowledge of basic purchasing principles and stock control.
• Desirable: Previous NHS finance and/or procurement experience.

Responsibilities

• Support procurement teams in providing services.
• Negotiate non-compliant non-pay expenditure.
• Deliver efficient customer service to NHS staff and suppliers.

Skills

Confidence in using figures

Proficiency with Microsoft Excel and Word

Effective time management and organisational skills

Excellent written and oral communication skills

Strong interpersonal skills

Teamwork and initiative

Attention to detail

Education

A Level qualification or NVQ Level 3

Advanced certificate in procurement and supply

Tools

Oracle Financial Management Systems

Microsoft Excel

Microsoft Word

Job description

Job Summary

The post holder will support the Head of Procurement and local Procurement Teams in providing a Local Procurement service through customer service and the processing of orders. Responsible for the purchase of selected goods and services in accordance with Procurement policies and procedures, analysing quotations and entering data in line with the COM on the computerised purchase order system to achieve financial and performance targets.

Responsibilities

• Assist in the acquisition of routine and non‑routine goods and services for the Health Board/Trust, recommending sources of supply and savings opportunities to customers and ensuring efficiency and value for money.
• Negotiate non‑compliant non‑pay expenditure in accordance with Standing Orders/SFIs, aiming to reduce non‑catalogue requests and increase catalogue usage.
• Support the Procurement Business Relationship Team in delivering the Trust's Cost Improvement Non‑Pay savings plans.
• Provide efficient and professional customer service to staff at all levels, NHS staff and external suppliers.
• Maintain flexibility and initiative within procedural guidelines and adapt to changing priorities.
• The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person Specification

Qualifications and Knowledge

Essential:

• A Level qualification or NVQ Level 3, or an advanced certificate in procurement and supply, or demonstrable understanding of basic purchasing principles, stock control and customer care.

Desirable:

• Potential to progress towards a professional procurement or accountancy qualification, or equivalent experience.
• Knowledge of Oracle Financial Management Systems.
• Environmental purchasing experience.

Experience

Essential:

• Experience in a busy office environment.

Desirable:

• Previous NHS finance and/or procurement experience.
• Quality assurance experience.
• Use of financial management systems.
• Experience in a procurement function.

Skills and Attributes

Essential:

• Confidence in using figures.
• Proficiency with Microsoft Excel and Word.
• Effective time management and organisational skills.
• Excellent written and oral communication skills.
• Able to organise own and others' workload efficiently.
• Strong interpersonal skills with staff at all levels.
• Teamwork and initiative.
• Capacity for sustained concentration.
• Relationship building.
• Ability to handle stressful situations and irate suppliers with customer care skills.
• Attention to detail.

Desirable:

• Welsh language skills at level 3 in understanding, speaking, reading and writing.

Additional Information

• Applications from job seekers who require current Skilled Worker sponsorship will be considered.
  • Further information is available at https://nwssp.nhs.wales/working-for-us/.
  • From 6 April 2017, skilled worker applicants must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants over 18 are also subject to this requirement.
• Disclosure and Barring Service Check is required under the Rehabilitation of Offenders Act (Exceptions Order) 1975.

Employer Details

NHS Wales Shared Services Partnership

Neath Port Talbot Hospital – Frontline Procurement Department
Block A, Baglan Way
Port Talbot
SA12 7BX