Business Support Officer - Mechanical Engineering

MBDA S.A.S.; City of Westminster; Hybrid; GBP 28,000 - 33,000; Full time

Job summary

A leading defense technology company is seeking a Business Support Officer to provide administrative support within the Mechanical Engineering team. You will manage complex diaries, organize events, create documents, and assist new team members. This role offers a salary of circa £28,000, dynamic hybrid working of 2-3 days on-site per week, and comprehensive benefits, including a performance-based bonus, pension contributions, and flexible working arrangements.

Benefits

Up to £2,500 performance-based bonus

Pension contribution up to 14%

Flexi-Leave up to 15 days

Subsidised meals

Free car parking

Healthcare Cash Plan

Qualifications

• Experience in a similar Business/Administration Support role.
• Ability to manage complex diaries and organize meetings and travel.
• Demonstrated resilience, communication and attention to detail.

Responsibilities

• Manage complex diaries, travel arrangements, and expenses.
• Organize meetings, events, and training days.
• Create and maintain accurate documentation using MS Office.

Skills

Diary management

Event organization

Resilience

Communication skills

Organizational skills

Attention to detail

MS Office applications

Team player

Relationship building

Job description

Working as a Business Support Officer (BSO) within the Mechanical Engineering team, you will provide administrative and operational support to the management team as detailed below, but not limited to:

Responsibilities

• Manage complex diaries, extensive travel arrangements and expenses.
• Organise meetings, events, workshops and training days, participate when required and take and manage actions.
• Create and maintain accurate MS Excel spreadsheets, PowerPoint presentations, MS OneNote and MS Word documents.
• Coordinate with internal and external customers and stakeholders.
• Assist and support new starters within the team.
• Raise purchase requisitions and process invoices using MBDA online tools.
• Understand and utilise MBDA systems, tools and policies.
• Support UKSF activities such as participation and contribution to working groups.
• Shift pattern: double day shift – 06:00‑14:00 week 1 / 13:45‑22:00 week 2.

Qualifications

• Experience in a similar Business/Administration Support role.
• Ability to manage complex diaries, organise meetings, events and travel arrangements.
• Demonstrated resilience, communication, organisational skills and attention to detail.
• Forward‑thinking, with a focus on improving efficiencies in working practices and processes.
• Intermediate knowledge of MS Office applications (PowerPoint, Outlook, Excel, OneNote).
• Ability to prioritise, multi‑task and manage your own workload effectively.
• Enthusiastic team player who demonstrates integrity and maintains confidentiality.
• Willingness to learn and extend the role beyond the job description.
• Desire to develop into the knowledge point of contact within the team.
• Confident in building effective working relationships at all levels.
• Participation in UKSF and personal development initiatives.

Benefits & Offer

• Salary: Circa £28,000 depending on experience.
• Dynamic (hybrid) working: 2‑3 days on‑site per week.
• Company bonus: Up to £2,500 (performance‑based).
• Pension contribution: up to 14% of total contributions.
• Opportunity for paid overtime.
• Flexi‑Leave: up to 15 additional days.
• Flexible working arrangements available.
• Enhanced parental leave: up to 26 weeks for maternity, adoption and shared parental leave.
• Facilities: subsidised meals, free car parking and more.
• Healthcare Cash Plan for everyday medical expenses.
• Security clearance: British citizen or dual‑UK national with British citizenship, BPSS required.