Business Support Assistant - Facilities - Warner Bros. Studios Leavesden (WBSL)

Warner Media, LLC.; Abbots Langley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading media company is seeking a Business Support Assistant to provide day-to-day operational support in their Facilities and Projects department. The ideal candidate will have proficiency in SAP and Microsoft Office, alongside strong communication and organisational skills. This full-time position is based onsite at the studio, ensuring all operations run smoothly. Join a diverse workforce committed to inclusion and excellence.

Qualifications

• Proficiency in using Microsoft Excel, Word, Outlook, and SAP or similar systems.
• Proactive and detail-oriented with customer service experience.
• Strong organisational and communication skills in cross-functional teams.

Responsibilities

• Support day-to-day operations in Facilities and Projects department.
• Engage with finance team to support best practices.
• Monitor budget and procurement processes.

Skills

Microsoft Excel

Customer service experience

Organisational skills

Communication skills

Interpersonal skills

Tools

SAP

Microsoft Word

Microsoft Outlook

Job description

Welcome to Warner Bros. Discovery

Business-focused job description for Warner Bros. Discovery. The following details outline the role, responsibilities, and qualifications for a candidate interested in joining the Facilities and Projects team at Warner Bros. Studios Leavesden (WBSL).

Your New Role

As a Business Support Assistant, you will support day-to-day operations of a dynamic, client-focused Facilities and Projects department. Based at Warner Bros. Studios Leavesden (WBSL), you will assist with purchasing and invoicing processes, ensuring smooth financial operations and delivering a first-rate service across the studio. This position requires a 40-hour work week, based in the office.

Your Role Accountabilities

• Utilise SAP, Excel, and other WBD-approved systems daily.
• Generate Facilities department operational purchase orders, monitor budgets and spends to align with budgets.
• Maintain department billing records and assign costs to relevant ledgers.
• Create ad hoc project purchase orders for local and larger project teams within WBSL.
• Track invoices, reconciliation, month-end and close-out support.
• Collaborate with the Facilities Business Support Coordinator to complete purchasing and invoicing for month-end and all monies accounted for.
• Engage with the WB finance team in the UK and globally to support best practices.
• Monitor the Facilities monthly and annual budget, ensure supplier invoices are submitted and paid on time, and follow up with vendors as needed.
• Procure facilities equipment, uniforms, stock items, and other necessities; source products and build supplier relationships to ensure best price, service, and delivery.
• Assist in managing monthly costs for third-party Planned Preventative Maintenance Works (PPMs) across 50+ contracts, ensuring timely payments.
• Perform general administrative and office duties.
• Adapt to additional tasks as required in a fast-paced environment.

Qualifications & Experience

• Proficiency in Microsoft Excel, Word, Outlook, and SAP (or similar systems).
• Customer service experience and a proactive, detail-oriented approach.
• Full UK driving licence.
• Strong organisational, communication and interpersonal skills; comfortable working in cross-functional teams.
• Ability to respond quickly without compromising standards.
• Good research skills and experience filing hard and soft copy records for fast retrieval.
• Ability to provide clear instructions across all media platforms and follow up to ensure adherence.
• Highly self-motivated, enthusiastic, and capable of working independently to meet deadlines in a fast-paced environment.
• Responsible, reliable, positive, and patient attitude.

Onsite Working: This role is advertised as onsite, meaning all working hours and days will be carried out at the place of work. Subject to applicable laws, WBD / your Line Manager reserves the right to change this working arrangement when essential to business needs with reasonable notice.

How We Get Things Done

Our guiding principles are the core values by which we operate and are central to how we get things done. Details can be found at the Warner Bros. Discovery guiding principles page.

Championing Inclusion at WBD

Warner Bros. Discovery embraces a diverse workforce and is an equal opportunity employer. We consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law. If you require adjustments or accommodations during the application process, please visit the accessibility page for instructions to submit your request.