Business Support Assistant

ASSYSTEM; Bolton le Sands; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading engineering company is seeking an energetic Facilities Coordinator to support the management of UK offices. Responsibilities include managing service desk tickets, liaising with suppliers, and supporting administration activities. The ideal candidate will be detail-oriented, self-motivated, and proficient in Excel. This role offers a hybrid working model, with a minimum of 2 days in the office, and values diversity and inclusion. Bring your unique talents and help shape the future.

Qualifications

• Positive, energetic, and compassionate with a can-do attitude.
• Ability to build strong relationships across departments.
• Self-motivated with strong time management and organizational skills.

Responsibilities

• Manage all UK offices ensuring compliance and alignment with business needs.
• Resolve service desk tickets and enquiries timely and within budget.
• Liaise with facilities suppliers and manage landlord relations.

Skills

Excel proficiency

Strong time management

Organizational skills

Detail-oriented

Team player

Job description

Job Description

General Responsibilities

Support the UK Head of Facilities and Business Services Manager in managing all Assystem UK offices, ensuring compliance and alignment with business needs.

Collaborate with the HSEQ Team to maintain a safe work environment for all staff and contractors.

Assist with management reports and build strong relationships with IT, Security, and Legal & Compliance teams.

Facilities Management

Responsibility for resolving service desk tickets and enquiries in a timely manner and within budget.

Process invoices, raise and receipt purchase orders within budget.

Liaise with facilities suppliers, host HO site visits,

Input up to date data into the facilities dashboard.

Act as the go-to person for Head Office site facilities queries, managing landlord relations, and oversee repairs and maintenance.

Seek cost-saving opportunities while ensuring compliance.

Oversee the HO cleaning contract and ensure office cleanliness standards are met.

Support to the ESG advisor in collection of data

Administration

Support and cover for the administration of the Company Car fleet

Support and cover for Supplier on-boarding and administration of the approved supplier list.

Support internal and external audits as required.

Lead the planning and organising of the Northwest Christmas event.

Qualifications

✨ Positive, energetic, and compassionate with a can-do attitude.

⏳ Self-motivated with strong time management and organizational skills.

Proficient in Excel, Word, and other I.T. skills.

Detail-oriented and able to prioritize tasks effectively.

A great team player with the ability to build strong relationships across departments.

Additional Information

Hybrid working - minimum of 2 days in the office, and the remaining days at home

We are committed to diversity and equal opportunity, believing that different perspectives create innovative solutions.

Bring your unique talents and help us shape the future!

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.