Business Support Administrator

Leidos; Bristol; On-site; GBP 28,000 - 34,000; Full time

Job summary

A leading technology firm based in Bristol is seeking a Business Support Administrator to provide comprehensive support across facilities management and governance activities. The role involves managing operational site responsibilities, ensuring compliance with company standards, and facilitating key meetings. Ideal candidates will have strong organizational skills, attention to detail, and the ability to work independently and effectively with senior leadership. The position offers a competitive salary within the range of £28,800 to £33,900.

Qualifications

• Experience in facilities management and governance coordination.
• Ability to work independently and liaise with senior leadership.
• Experience in process improvement.

Responsibilities

• Provide comprehensive support across facilities management.
• Manage the Governance Calendar and facilitate meetings.
• Oversee procurement activities and site operations.

Skills

Strong customer service skills

Attention to detail

Organizational ability

Problem-solving mindset

Advanced proficiency in Microsoft Office

Excellent verbal and written communication

Job description

Business Support Administrator

Programme Name: LCST

Location: Bristol, UK

Role Overview:

Based at our Bristol office, the Business Support Administrator will provide comprehensive support across facilities management, environmental health and safety (EHS), and governance activities.

This role combines operational site responsibilities with governance coordination to ensure smooth business operations and compliance with company standards.

Key Duties & Responsibilities:

Facilities & EHS Responsibilities:

Support the Facilities Manager in the operational control of the office, including:

• Reporting and co-ordinating resolution of EHS matters onsite - in line with company guidelines
• Liaise with and oversee contractors on site, ensuring adherence to policies and procedures
• Oversee procurement activities associated with facilities management
• Collaborate with internal teams to ensure site meets customer expectations
• Administration of the meeting room and desk booking systems
• Oversee onsite car park operations
• Act as Energy Champion for the site
• Providing adhoc cover for reception- ensuring services are delivered to a high standard
• Perform any other tasks as directed by Line Management

Governance Responsibilities:

• Manage the Governance Calendar and mailbox to optimise schedules
• Plan, arrange, and coordinate weekly, monthly, and quarterly Leadership, Partner, and Customer meetings
• Develop, coordinate, and produce professional materials for meetings, including editing for quality
• Minute meetings, monitor actions, and elevate outstanding items
• Track and report key deliverables in line with the Governance Calendar, identifying improvement opportunities
• Lead governance projects and continuous improvement initiatives across Integration and Strategy processes
• Analyse problem areas and propose solutions and new working practices
• Provide ad hoc support to the Managing Director and Leadership team
• Perform any other tasks as directed by Line Management

Skills & Experience Required:

• Strong customer service skills and a professional approach
• Excellent attention to detail and organisational ability
• Flexible, positive, and proactive mindset
• Strong planning and prioritisation skills in a demanding environment
• Problem-solving mindset with experience in process improvement
• Ability to liaise effectively with senior leadership and work independently
• Advanced proficiency in Microsoft Office, including creating high-quality presentations
• Excellent verbal and written communication skills

Clearance Requirements:

• BPSS Pre-screening required to Start

Pay Range:

£28,800.00-£33,900.00

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.