Business Administrator

Ministry of Justice; Waingroves; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A government agency in the UK is seeking a candidate to assist prisoners in securing employment upon release through the Prisoner Banking and ID programmes. The role involves maintaining records, coordinating communications, and supporting employment initiatives. This position offers hybrid working arrangements with standard full-time hours and opportunities for flexible working patterns. Candidates can expect comprehensive benefits including pension options, annual leave adjustments, and access to training programs.

Benefits

Pension schemes

Training and development opportunities

Childcare vouchers

Qualifications

• Experience in coordinating and managing processes related to employment.
• Strong communication skills to interact with various stakeholders.
• Ability to maintain accurate records and manage information efficiently.

Responsibilities

• Assist prisoners with employment applications and ID needs.
• Maintain financial records and management information.
• Act as a contact point for team communications.

Job description

Responsibilities

• Help prepare prisoners to take up Release on Temporary Licence work placements and prison leavers to take up employment on release, through delivery of the Prisoner Banking Programme and ID programme and support colleagues in matching job vacancies with potential candidates.
• Assess the need of prisoners who require ID and/or a basic bank account and keep records as per approved templates.
• Support prisoners with applications via the Prisoner Banking Programme and ID programme, managing enquiries and acting as the Single Point of Contact for applicants and programme partners.
• Maintain financial records using approved templates, collect management information and report as required.
• Support Prison Employment Leads in identifying and matching candidates to job opportunities.
• Organise, produce and maintain accurate records for the area of work.
• Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or department in the establishment.
• Complete monitoring returns for the area of work.
• Input requisitions into the finance database and process requisitions for the defined area of work.
• Co‑ordinate any awareness sessions for the area of work.
• Prepare paperwork for checking by manager, conduct initial checks as required.
• Correspond with relevant stakeholders and agencies to ensure information is shared appropriately.
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
• Collate information relating to Service Delivery Indicators (SDIs).
• Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points.

Working Arrangements & Benefits

• Hybrid working arrangements where business need allows (informal, non‑contractual).
• Standard full‑time working hours: 37 hours per week, excluding unpaid breaks.
• Flexibility for part‑time, flexible and job‑sharing patterns where they meet the demands of the role and business needs.
• Annual leave: calculated on a pro‑rata basis with entitlement expressed in hours or days when working non‑standard patterns.
• Bank, public and private holidays: 9 days (66 hours 36 minutes) added to annual leave.
• Pension: choice of two pension schemes provided by the Civil Service.
• Access to training and development opportunities covering equality, diversity, challenging behaviour, suicide prevention and anti‑bullying programmes.
• Eligibility for a season ticket advance after two months of service.
• Childcare vouchers, disability confidence and variety of support programmes (details provided on application).
• Reprobation and redeployment support where applicable.

Important Information

All candidates are subject to security and identity checks prior to taking up post. External candidates will undergo a six‑month probation; internal candidates will be checked for existing probation periods. We are a disability confident employer and offer reasonable adjustments throughout the recruitment process.

Complaints and EEO enquiries can be directed to:
- To Transformative Business Services (0345 241 5358 or email [e-mail])
- To the Ministry of Justice Resourcing team ([e-mail])
- To the Civil Service Commission (details available on their website).