Business Administrator

Wellington Professional Recruitment; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency in Northern Ireland seeks a Contracts Administrator to support the Contracts and Frameworks Department. You'll compile, track, and manage contracts while ensuring compliance and performance reporting. Ideal candidates will have an HNC qualification in a relevant field and experience in procurement. This role is contract-based for 12 months, potentially leading to a permanent position.

Qualifications

• Minimum of an HNC qualification or equivalent in Business, Construction, Engineering or another relevant discipline.
• Experience in compiling or checking documents.
• Experience of procurement or purchasing processes.
• Experience in contract administration and compliance checks.
• Experience with databases/financial systems and Microsoft Office.

Responsibilities

• Compile contracts from tender documents and issue them.
• Track signing of contract documents with suppliers.
• Manage electronic document signature system.
• Track contracts spend and raise purchase orders.
• Undertake audits to ensure compliance.

Skills

Document compilation

Procurement processes

Contract administration

Database management

Microsoft Office (Word, Excel)

Education

HNC qualification or equivalent in Business, Construction, Engineering

Tools

Agresso financial system

SharePoint system

Job description

Overview

As Business Administrator / Contracts Administrator you will be joining one of Northern Ireland's largest Public Bodies, where you will provide support to the Contracts and Frameworks Department, providing administrative support, contract onboarding, commercial management (Purchase Orders, invoicing, cost tracking etc.) for the Department and ensuring compliance and performance reporting. As Contracts Administrator, you will help ensure that Contracts and Frameworks for capital projects are managed in accordance with best practice and the capital portfolio plan is delivered effectively and efficiently.

Please note this is a contract position of 12 months initially, with potential of a permanent position for the right candidate.

Responsibilities

• Compile contracts and extensions from tender documents and issue – ensure award process is followed and update award process as and when required.
• Arrange for and track signing of contract documents, issue to suppliers and chase up with suppliers where necessary.
• Ensure discharge of Business Support contracts and associated account closure and payment obligations.
• Ensure contract agreements and key department records and data are correctly managed and archived.
• Prepopulate SharePoint system to aid in contract issue.
• Manage electronic document signature system.
• Track contracts spend for required contracts, raise purchase orders, check and approve invoices for payment.
• Interrogate financial systems (Agresso) to aid tracked contract spend.
• Undertake audits to ensure compliance to department standards.
• Undertake role of office manager, including areas such as ensuring office maintenance, stationery and IT orders, booking meetings, arranging training etc.

Qualifications

• Minimum of an HNC qualification or equivalent in Business, Construction, Engineering or another relevant discipline.
• Experience in compiling or checking documents.
• Experience of procurement or purchasing processes, tracking and reporting costs.
• Experience in contract administration, undertaking audits or compliance checks.
• Experience in operating databases / financial systems and Microsoft Office, to include Word and Excel.

If you feel this "Contracts Administrator" role is something you may be interested in please contact Michael Knox or Anne MacEntee at WPR for further information. If you would like to be considered, please apply via the button shown and we will contact you upon receipt of your application, to discuss your suitability and the role specifics in more detail. Please also be aware that any correspondence, or discussions related to this opportunity, will be conducted with the utmost of confidentiality.

This vacancy is being advertised by Wellington Professional Recruitment Ltd. The services advertised by Wellington Professional Recruitment Ltd are those of an Employment Agency on behalf of our client.