Book Keeper

The House Partnership; Redhill; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading healthcare partnership in Redhill is seeking a Book Keeper to manage financial records and ensure accurate data entry. The successful candidate will have proven experience in finance, be detail-oriented, and proficient in Xero accounting software. Responsibilities include maintaining financial records, preparing reports, and managing accounts payable and receivable. This part-time role offers 10-15 hours per week and supports personal development in a supportive environment.

Qualifications

• Proven work experience as a Finance Administrator or similar role.
• Advanced knowledge of MS Excel, including financial functions.
• Hands-on experience with Xero accounting software.

Responsibilities

• Maintain and update financial records using Xero.
• Perform data entry tasks with accuracy and detail.
• Prepare monthly and quarterly reports.

Skills

Numerical accuracy

Detail orientation

Time-management

Organisational skills

Confidentiality

Education

Finance or accountancy qualification

Grade C or above in GCSE English and Maths

Diploma of Higher Education

Tools

Xero accounting software

MS Excel

Job description

Book Keeper, reporting to Finance Assistant.

10-15 hours per week with a view to future development.

The Book Keeper will be highly organised, numerically driven, detail-oriented and have a good background in finance. They will play a crucial role in managing financial records, ensuring accurate data entry. The post holder will be proficient in Xero accounting software and have a strong understanding of financial processes. They will be able to produce account reports as required by the business and assist in budgeting.

Main duties of the job

Main responsibilities:

• Maintain and update financial records using Xero
• Perform data entry tasks with a high level of accuracy and attention to detail
• Manage and maintain Xero account package
• Manage accounts receivable and payable in a timely manner, ensuring unpaid invoices are chased up
• Maintain reports on financial metrics including monthly and quarterly reports
• Report on financial projections (e.g. liquidity and cash flow)
• Prepare monthly, quarterly reports, and assisting the Accountant, Business Development Manager and Finance Partner in preparing cashflow forecasts and budgeting
• Banking
• Make claims to PCN, ICB, GP Federation and other stakeholders
• Keep records of invoices and tax payments
• Proactively chase up debtors
• Manage the practices liabilities (e.g. insurance premium)
• Identify and address account discrepancies
• Payroll Admin including staff salaries, banking, PAYE and pensions payments, SD55 termination, annual update
• Liaison with accountant and assist in preparation of annual year end accounts reports
• Assist in preparing financial reports and documentation for audits.
• Any other associated finance and accounting tasks

About us

Greystone House Surgery is a modern friendly Practice in Redhill representing one of the three sites which make up The House Partnership between Greystone House Surgery, Caterham Valley Medical Practice and The Moat House Surgery.

This role is based at Greystone House Surgery, 99 Station Road, Redhill, RH1 1EB. Cross-site working between the Merstham and Caterham sites may occasionally be required.

We are a forward thinking, well organized training practice with a high reputation for quality and standards. We encourage and support the personal development of all our staff and are keen to ensure the right person joins our friendly team.

Fourteen Partners across three sites (5 in Redhill)

Purpose built practice

GMS, 16,000 patients (39,000 across the three site Partnership)

Nurse Practitioners and Clinical Pharmacists

Training Practice for Registrars, Foundation Yr 2 GPs, Physician Associates, Medical students & Nurses

EMIS Web

Consistently high QOF achievement

Involvement with East Surrey Federation

Job responsibilities

Responsibilities

• Create and update spreadsheets of daily transactions
• Manage accounts receivable and payable
• Review and process reimbursements
• Prepare budgets
• Maintain reports on financial metrics, including investments, return on assets and growth rates
• Keep records of invoices and tax payments
• Manage company's liabilities (e.g. insurance premium)
• Identify and address account discrepancies
• Participate in payroll processes
• Report on financial projections (e.g. liquidity and cash flow)

Requirements and skills

• Proven work experience as a Finance Administrator, Finance Assistant or similar role
• Hands-on experience with accounting software, like Xero
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Time-management and organisation skills
• Confidentiality

Qualifications

• Grade C or above in GCSE English and Maths
• Diploma of Higher Education
• Finance or accountancy qualification
• Further professional developmentDisclosure and Barring Service Check

Experience

• Finance or accounting knowledge and experience
• Understanding of financial regulations and internal control procedures
• Experience using financial software
• Attention to detail and accuracy in financial record keeping
• Ability to maintain confidentiality and handle sensitive information with integrity
• Experience in General Practice
• Understanding of General Practice Finance
• Experience in Xero
• Ability to work autonomously and as part of a wider team