Billing Assistant

DAC Beachcroft; Newport; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading professional services firm in Newport is looking for a Billing Assistant to join their team. This role involves responsibility for billing specific service lines, maintaining client relationships, and ensuring accurate billing processes. Ideal candidates will have experience in a finance function, preferably in a law firm, and strong systems skills, especially in Excel. The position offers a hybrid work model and a comprehensive remuneration package.

Benefits

Private medical insurance

Income protection insurance

Discounted gym membership

Opportunities for professional growth

In-person and remote social events

Qualifications

• Professional, self-motivated, and positive demeanor.
• Confident manner to command respect from partners.
• Ability to prioritize and meet deadlines.

Responsibilities

• Responsibility for the billing of specific service lines.
• Liaising and building relationships with all levels.
• Sourcing and adding missing data for accurate billing.

Skills

Experience in a finance function

Strong systems skills, particularly in Excel

Good written and verbal communication skills

Ability to work as part of a team

Tools

Excel

3E

Paperless software

Job description

Department: CSG - Business Operations (Audit / Risk / Client Account Management / Finance / People / Procurement / Property and Facilities / Sales and BD / IT)

Location: Newport

Description

We have an exciting opportunity for a Billing Assistant to join our Billing team within CSG Finance Service Centre on a permanent basis, reporting directly into the Billing Supervisor, the main responsibility of the Billing Assistant will be to work as part of the Billing team in achieving accurate billing and achieve the firms billing targets. A typical day will involve liaising with partners and lawyers to resolve billing queries, updating and amending file data to ensure correct billing and processing proformas. All elements of the billing team work together to ensure efficient billing and matter management. This is a hybrid role connected to our Newport and/or Birmingham office, therefore you will need to ensure that you are able to attend one of these office when needed.

What you will do?

• Responsibility for the billing of specific service lines / clients
• Liaising and building excellent working relationships with all levels
• Understanding the billing and data requirements to ensure effective and accurate billing
• Sourcing and adding missing data to ensure accurate billing
• Prompt query resolution, raising credit notes and reversals
• Processing high volumes of invoices
• Preparing excel bordereaux bill schedules and accompanying bill documents
• Updating matter data
• Investigating errors on billing guides to ensure overall compliance with client billing protocols, VAT charges and billing templates.
• Handle confidential information in line with the firms data security protocols.

Who you are

Essential

• Professional, self-motivated and positive, able to demonstrate:
• Experience in a finance function gained in professional services, preferably a law firm
• Confident manner and personal impact to command the respect of partners
• Flexible
• Ability to prioritise and meet deadlines
• Ability to work as part of a team
• Ability to work unsupervised and on one's own initiative
• Good written and verbal communication skills
• Highly PC literate with strong systems skills, particularly in Excel, Ideally in 3E and Paperless (or similar).
• Demonstrates alignment with the Firm’s Cultural Principles (Clear, Creative, Determined and Supportive).

Preferred

• Knowledge of Solicitors Accounts Rules and VAT for law firms billing

Ebilling portals and experience

What's in it for you?

• High levels of flexibility and a great work life balance - https://jobs.dacbeachcroft.com/whats-in-it-for-you/
• A well-rounded remuneration package (which includes private medical insurance, income protection insurance and discounted gym membership, amongst many other benefits)
• Opportunities for growth and progression including professional funding
• In person and remote social events
• Opportunity to get involved in a range of Environmental, Social and Governance (ESG) activities

We are dedicated to building a diverse, inclusive and authentic workplace, which aligns closely to our cultural principles (Determined, Clear, Creative and Supportive). If you are excited about this role and being part of our culture, but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

Note for Recruitment Agencies

DAC Beachcroft manages all vacancies via our in-house recruitment teams, prioritising direct sourcing and referrals. When external support is required, roles are released to selected agencies on our Preferred Supplier List (PSL).

Speculative CVs sent to any DAC Beachcroft employee without prior instruction from our recruitment teams (LLP and CSG) will not be accepted, and no fees will be payable.

For PSL queries, please contact: [e-mail] or [e-mail]