Billing Assistant

Ambition; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious law firm in London is seeking a Billing Assistant to develop a career in billing within its team. The position requires a minimum of 2 years of legal billing experience and proficiency in tools like Aderant. Responsibilities include troubleshooting billing issues, reviewing attorney time entries, and producing monthly prebills. Candidates should possess strong customer service and analytical skills. This role offers a supportive environment to enhance career development.

Benefits

Referral scheme with rewards

Career development opportunities

Qualifications

• Minimum 2 years' experience in a legal billing position.
• Experience with Aderant system preferred.
• Strong attention to detail and accuracy.

Responsibilities

• Respond to requests from Partners and legal team assistants to troubleshoot billing issues.
• Keep Partners informed of any billing-related issues in a timely manner.
• Review attorney time entries for compliance with client requirements.
• Collaborate with the Collections Team to follow up on aged invoices.
• Produce monthly prebills and final bills for attorney review.

Skills

Customer service

Analytical skills

Attention to detail

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Proficiency in Microsoft Teams

Tools

Aderant

Job description

I am delighted to be partnering with an exceptional global US law firm to recruit a Billing Assistant for their London office. This role offers an excellent opportunity to develop a career in billing within a prestigious legal environment.

What You’ll Be Assisting With

• Respond to requests from Partners and legal team assistants to troubleshoot billing issues and propose constructive solutions to reduce inefficiencies.
• Keep Partners informed of any billing-related issues in a timely manner.
• Obtain approval for write-offs as required.
• Review attorney time entries to ensure compliance with client requirements, recommending corrections where necessary, including resolving issues such as block billing and incorrect task codes.
• Review cost entries to ensure compliance with billing guidelines, recommending corrections and improvements to existing processes.
• Collaborate with the Collections Team to proactively follow up on aged invoices and resolve short payments promptly.
• Produce monthly prebills along with draft and final bills for attorney review. Prepare transactional and closing prebills, drafts, and final bills promptly, applying in-depth knowledge of client requirements and industry standards to ensure accurate billing.
• Develop and maintain positive working relationships with clients.
• Forward invoices for e-billed clients to the Electronic Billing Team and assist with any issues to ensure successful submission, including resolving rejected invoices within two billing days.
• Exercise sound judgement when handling and completing Partner requests.
• Serve as a resource for other members of the Billing Department, offering technical expertise on specialised billing processes.
• Provide detailed expense back-up to accompany invoices when requested.

What We’re Looking For

• Minimum 2 years' experience in a legal billing position.
• Aderantsystem experience preferred.
• Excellent customer service and analytical skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel, Word, Outlook and Teams.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer £200 in shopping vouchers for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.co.uk/refer-a-friend