Billing Assistant

DAC Beachcroft; Birmingham; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A well-known law firm in Birmingham is seeking a Billing Assistant to join its billing team on a permanent basis. The role involves ensuring accurate billing, resolving queries with partners, and processing invoices. Candidates should have experience in finance functions, preferably within a law firm, and strong Excel skills. This hybrid role offers excellent work-life balance and a well-rounded remuneration package including private medical insurance and opportunities for professional growth.

Benefits

Private medical insurance

Income protection insurance

Discounted gym membership

Opportunities for growth and progression

In-person and remote social events

Qualifications

• Experience in a finance function in professional services, preferably a law firm.
• Knowledge of Solicitors Accounts Rules and VAT for billing.
• Ability to work unsupervised and on one's own initiative.

Responsibilities

• Responsible for billing of specific service lines/clients.
• Liaising with partners and lawyers to resolve billing queries.
• Processing high volumes of invoices.

Skills

Finance function experience

Strong systems skills in Excel

Good written and verbal communication

Ability to prioritize and meet deadlines

Team collaboration

Data security protocols

Tools

Excel

3E

Paperless

Job description

Billing Assistant Department: CSG - Business Operations (Audit / Risk / Client Account Management / Finance / People / Procurement / Property and Facilities / Sales and BD / IT)

Employment Type: Permanent

Location: Birmingham

We have an exciting opportunity for a Billing Assistant to join our Billing team within the CSG Finance Service Centre on a permanent basis, reporting directly into the Billing Supervisor. The main responsibility of the Billing Assistant will be to work as part of the Billing team in achieving accurate billing and meeting the firm's billing targets. A typical day will involve liaising with partners and lawyers to resolve billing queries, updating and amending file data to ensure correct billing and processing proformas. All elements of the billing team work together to ensure efficient billing and matter management. This is a hybrid role connected to our Newport and/or Birmingham office, therefore you will need to ensure that you are able to attend one of these offices when needed.

What you will do?

• Responsibility for the billing of specific service lines / clients
• Liaising and building excellent working relationships with all levels
• Understanding the billing and data requirements to ensure effective and accurate billing
• Sourcing and adding missing data to ensure accurate billing
• Prompt query resolution, raising credit notes and reversals
• Processing high volumes of invoices
• Preparing excel bordereaux, bill schedules and accompanying bill documents
• Updating matter data
• Investigating errors on billing guides to ensure overall compliance with client billing protocols, VAT charges and billing templates
• Handling confidential information in line with the firm's data security protocols

Who you are

• Professional, self‑motivated and positive, able to demonstrate
• Experience in a finance function gained in professional services, preferably a law firm
• Confident manner and personal impact to command the respect of partners
• Flexible
• Ability to prioritise and meet deadlines
• Ability to work as part of a team
• Ability to work unsupervised and on one's own initiativeGood written and verbal communication skills
• Highly PC literate with strong systems skills, particularly in Excel, ideally in 3E and Paperless (or similar)
• Demonstrates alignment with the Firm's Cultural Principles (Clear, Creative, Determined and Supportive)
• Preferred Knowledge of Solicitors Accounts Rules and VAT for law firms billing, e‑billing portals and experience

What's in it for you?

• High levels of flexibility and a great work life balance - https://jobs.dacbeachcroft.com/whats-in-it-for-you/
• A well‑rounded remuneration package (which includes private medical insurance, income protection insurance and discounted gym membership, amongst many other benefits)
• Opportunities for growth and progression including professional funding
• In‑person and remote social events
• Opportunity to get involved in a range of Environmental, Social and Governance (ESG) activities
• We are dedicated to building a diverse, inclusive and authentic workplace, which aligns closely to our cultural principles (Determined, Clear, Creative and Supportive)
• If you are excited about this role and being part of our culture, but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!