Assistant System Administrator (FDMAT1059)

University of Leeds; Leeds; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A prominent educational institution in Leeds is seeking a professional to support the integrity of their CAFM system, manage data uploads, and maintain user-specific dashboards. Candidates must possess excellent communication and administrative skills, displaying high attention to detail. This fixed-term role offers benefits including 26 days of holiday and access to on-site childcare. The position is hybrid, allowing flexibility in work arrangements.

Benefits

26 days holiday plus approx. 16 Bank Holidays

Generous pension scheme

Discounted gym membership

Access to courses

On-site childcare

Qualifications

• Excellent communication and administrative skills.
• High level of attention to detail and consistency.
• Ability to maintain accurate records and information.

Responsibilities

• Support the integrity of the CAFM system.
• Draft templates and manage data uploads.
• Deputise for the System Administrator.
• Maintain user-specific dashboards with custom reports.
• Support data importing and interface maintenance.

Job description

Interviews to be held w/c 12th January 2026.

This role is fixed Term until 30/09/2026 as temporary cover is required.

This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.

Do you enjoy using the latest technology in a role which needs you to have an eye for detail? Are you confident when dealing with others and able to provide support and facilitate the delivery of training to system users?

Responsibilities

• Support the integrity of the CAFM system, which holds information relating to our buildings, assets and estates records.
• Draft templates for approval and manage bulk upload of data within the system.
• Deputise for the System Administrator in their absence and support the super user community.
• Maintain user specific dashboards with customised reports and gadgets, along with Power BI connections and schedule bespoke reporting.
• Support the importing of data and ensure interfaces are operational and maintained; work closely with our service partners.

With excellent communication and administrative skills, you will be able to work with a high level of attention to detail and consistency to maintain accurate records and information.

This role is not eligible for Skilled Worker visa sponsorship. Information on other visa options is available at: https://www.gov.uk/browse/visas-immigration/work-visas

Benefits

• 26 days holiday plus approx. 16 Bank Holidays / days that the University is closed by custom (including Christmas) – That’s 42 days a year!
• Generous pension scheme options plus life assurance.
• Health and Wellbeing: Discounted staff membership options at The Edge, our state‑of‑the‑art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on‑site childcare, shopping discounts and travel schemes are also available.
• And much more!

To explore the post further or for any queries you may have, please contact:

Paul Johnstone, Interim System & Asset Information Manager

Email: [e-mail]