Asset Data Coordinator

ISS Facilities Services; South Heighton; On-site; GBP 30,000 - 38,000; Full time

Job summary

A leading facility management company in South Heighton seeks an Asset Data Coordinator to maintain accurate asset information and manage maintenance schedules. The role demands strong self-management and communication skills, proficiency in Excel, and attention to detail. You will be integral to supporting operational efficiency across asset management processes. The ideal candidate has experience with CAFM systems (training may be provided). This position offers a chance to grow in a diverse and inclusive workplace.

Qualifications

• Strong ability to self-manage and prioritize tasks.
• Excellent communication skills in a professional setting.
• Proficiency in Excel, including VLOOKUPs and pivot tables.
• Experience with CAFM systems is a plus.

Responsibilities

• Manage and maintain asset and PPM data within the CAFM system.
• Prepare and validate templates for maintenance schedules.
• Develop maintenance schedules for physical assets.
• Audit work to ensure compliance with standards.
• Collaborate with teams to resolve data issues.

Skills

Self-management

Communication skills

Proficiency in Excel

Detail-oriented

Job description

Asset Data Coordinator

Contract: Government
Location: London, E14 9SH
Hours of work: 40
Contract Type: Fixed Term Contract (6 months)

We are seeking an Asset Data Coordinator to join our Technical Services team and play a key role in maintaining accurate asset information and ensuring well-planned maintenance schedules within our CAFM environment.

This position is integral to supporting operational efficiency and compliance across our asset management processes.

Key Responsibilities

• Manage and maintain accurate asset and PPM data within the CAFM system.
• Prepare, validate, and update templates for asset and maintenance schedules.
• Develop and manage planned maintenance schedules for physical assets.
• Audit completed work to ensure compliance with standards and regulations.
• Support mobilisation projects and data setup for new contracts.
• Monitor data entry procedures to maintain quality and compliance.
• Collaborate with operational teams, engineers, and stakeholders to resolve data issues.
• Assist the Asset Data Manager and Product Manager with agreed data management activities.

Professional and Personal Competencies / Qualifications

• Ability to self‑manage, prioritise tasks, and take ownership of responsibilities.
• Strong communication skills and a calm, professional manner under pressure.
• Proficiency in Excel (including advanced formulas, VLOOKUPs, and pivot tables).
• Detail‑oriented and comfortable working with large datasets.
• CAFM experience desirable (training provided if required).

The Company

ISS is a world‑leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, we help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference.

ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (including colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]