Apprentice Administrator - Recruitment and Trainin

KIMS Hospital; Maidstone; On-site; GBP 19,000 - 23,000; Full time

Job summary

A healthcare provider in Maidstone is seeking an Apprentice Administrator to support their Recruitment & Training functions. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks effectively. Candidates will be expected to assist with onboarding new staff, maintain compliance documentation, and facilitate training processes. This position is ideal for those looking to obtain a Level Three NVQ in Business Administration while working in a supportive environment.

Benefits

33 days annual leave

Free secure staff parking

Private health insurance

Life assurance

Up to 40% off KIMS services

Employee Assistance Platform

Retail discounts

Discounted gym membership

Free eye test

Qualifications

• Experience as a compliance administrator in a regulated environment.
• Experience producing offer letters and terms of employment.
• Ability to manage a changing workload and meet deadlines.

Responsibilities

• Issue offer letters and ensure compliance with regulations.
• Maintain communication with candidates during recruitment.
• Support the induction process for new starters.

Skills

Attention to detail

Organisational skills

Communication skills

Proficient in MS Word

Proficient in MS Excel

Proficient in Outlook

Education

5 GCSEs (A–C) including Maths and English

Job description

Location: KIMS Hospital, Maidstone. Salary: £23,000 per annum Hours: 40 hours per week (flexible shifts between 8:00am – 6:00pm)

Are you a highly organised administrator with a passion for recruitment, compliance, and training, looking to make a real impact within a regulated healthcare environment? Are you keen to work towards a Business Administration qualification and looking for a role where you can develop your skills while supporting high-quality recruitment and training processes?

KIMS Hospital is looking for an organised and detail-focused Apprentice Administrator to provide excellent administrative and compliance support within our Recruitment & Training function.

Working as part of the Recruitment & Training Team, you will play a key role in ensuring candidates are onboarded and trained within agreed timescales, while maintaining the highest standards of quality and compliance. You will support both internal and external stakeholders and help deliver an excellent recruitment and training service across the organisation, whilst working towards a Level Three NVQ in Business Administration.

Key Responsibilities

Recruitment & Compliance Administration

• Issue offer letters, contracts, terms and conditions, and new starter documentation.
• Carry out pre-employment checks in line with both Business and CQC requirements.
• Maintain regular contact with candidates throughout the recruitment journey
• Provide updates and support to hiring managers on candidate progress
• Support the induction process, including preparing paperwork, organising refreshments, and facilitating induction weeks alongside the wider HR team
• Work closely with the L&D Coordinator to ensure new starters are booked onto mandatory and role-specific training

Training Administration

• Prepare training registers and ensure certificates and feedback are uploaded and filed correctly
• Distribute post-course materials such as information leaflets and further reading
• Run mandatory training compliance reports.
• Monitor training bookings and communicate available sessions to the business
• Monitor professional association requirements and issue reminders, escalating concerns where necessary

Who we are looking for

• A good standard of secondary education, with at least 5 GCSEs (A–C or equivalent), including Maths and English
• Experience as a compliance administrator in a busy, diverse regulated environment.
• Experience producing offer letters and terms and conditions of employment.
• Excellent attention to detail and accuracy.
• Strong organisational, planning, and time management skills.
• Ability to manage a changing workload and meet deadlines.
• Excellent communication and relationship-building skills.
• Proficient IT skills, particularly MS Word, Excel, and Outlook.

Experience of recruitment compliance administration within a healthcare environment

Why KIMS Hospital

At KIMS Hospital we understand our people are our biggest asset and as such we are focused on ensuring they feel happy and valued both in and out of the workplace. That’s why we have created a benefits package to support your emotional, financial, and physical wellbeing.

Our benefits include

• 33 days annual leave (including bank holidays)
• Free secure staff parking
• Private health insurance
• Life assurance
• Up to 40% off some KIMS Hospital services
• Employee Assistance Platform
• Retail discounts and cashback
• Discounted gym membership
• Free eye test

KIMS Hospital is committed to building a diverse and inclusive working environment. We are proud to be an equal opportunities and disability confident employer.

Any offer of employment with KIMS Hospital will be subject to proof of eligibility to work in the UK and receipt of a satisfactory DBS certificate. Information about DBS checks can be found on the UK Government website.

Additional Information

Apply online today, if you have any queries regarding this vacancy, Diane would be happy to help.

T: 01622 237634
E: [e-mail]