Administrator-Theatres Stores and Equipment

East and North Hertfordshire NHS Trust; Stevenage; On-site; GBP 20,000 - 28,000; Full time

Job summary

A regional NHS Trust in Stevenage is seeking an Administrator for Theatres Stores and Equipment. The role involves managing theatre equipment, ensuring compliance, and supporting staff across departments. The ideal candidate will possess strong communication skills, good IT abilities, and at least GCSE qualifications in English and Maths. This position provides an opportunity to contribute to patient care within a dedicated healthcare setting.

Benefits

Flexible working patterns

Qualifications

• Ability to work closely with all grades of staff.
• Adaptability and ability to prioritise work.
• Experience in a comparable purchasing/logistics/retail environment.

Responsibilities

• Assist with the receipt, order, and distribution of equipment.
• Monitor and update the asset register for Theatre equipment.
• Ensure all equipment and service contracts are up to date.

Skills

Ability to communicate in various settings

Self-motivated

Ability to work as part of a team

Good IT skills

Education

GCSE Grades A-C or equivalent in English and Maths

Tools

Spreadsheets and databases

Job description

Job overview

We are recruiting for a Administrator-Theatres Stores and Equipment who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.

The post holder will assist with the receipt, order and distribution of equipment within East and North Hertfordshire NHS Trust and support the Equipment and Stores Service Coordinator, Service Manager, EBME staff and Nurses with ordering new equipment, maintaining existing equipment and contracts and improving the equipment compliance.

The Administrator will be accountable for Theatre equipment and stock inventory, ensuring equipment is compliant, consistently maintained and serviced. Stock levels are to be checked and maintained. As part of the Theatres delivery programme, this may be extended to other areas such as EBME, HSSD, Estates and across other departments.

At the heart of everything we do are our core values: Include, Respect, and Improve. We encourage you to embrace these values throughout the recruitment process and in your role with us.

Main duties of the job

The post holder will check daily and ensure that any broken or out of service equipment is taken to EBME and/or reported to the supplier. Bringing replacement equipment to the department from EBME where appropriate.

Order, receive and process internal requisitions via the Trusts online computerised system for all Theatre equipment, service contacts and stores items (excluding drugs) in a cost effective and timely manner and in line with Trust procedures.

Monitor, report and update the asset register for Theatre equipment for the basic inventory program.

Ensure all equipment and service contracts are in date, equipment is stored correctly, and any out of date equipment / contracts are reported and dealt with accordingly.

Working for our organisation

At East and North Hertfordshire Teaching NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.

We run the following hospitals:

• The Lister Hospital, Stevenage
• New Queen Elizabeth II (New QEII), Welwyn Garden City
• Hertford County, Hertford
• Mount Vernon Cancer Centre (MVCC), Northwood

We have ambitious plans to become an outstanding, patient‑led Trust where dedicated staff provide high‑quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda.

We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.

Detailed job description and main responsibilities

Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.

Person specification

Previous Experience

Essential criteria

• Ability to work closely with all grades of staff
• Adaptability, ability to prioritise work

Desirable criteria

• Experience in a comparable purchasing / logistics / retail environment or admin experience
• Previous experience in healthcare setting

Skills

Essential criteria

• Ability to communicate in a variety of settings with patients & staff of varying levels of understanding
• Self‑motivated
• Ability to be Flexible and work as part of a wider team
• Good IT skills

Desirable criteria

• IT skills to include spreadsheets and databases
• Customer service skills
• Analytical skills

Qualifications

Essential criteria

• GCSE Grades A-C or equivalent in English and Maths

Desirable criteria

• Able to Demonstrate moving and handling techniques
• Computer literacy to RSA level 2 or above