Administrator in Brixton)

Ad Warrior Ltd; Greater London; On-site; GBP 26,000; Full time

Job summary

A prominent UK-based organisation is seeking an organised Administrator for the Substance Misuse Team at HMP Brixton. The role involves providing essential administrative support, maintaining accurate data, and managing communication across teams. Key responsibilities include supporting meetings, handling confidential information, and ensuring smooth daily operations within a busy prison environment. The position offers salary of £25,207 per annum and multiple benefits including flexible working and professional development opportunities. Applicants are encouraged to apply through the provided link.

Benefits

Flexible working

Training and development opportunities

Contributory Pension Scheme

25 days Annual Leave plus Bank Holidays

Qualifications

• Ability to maintain accurate data across various systems.
• Experience in handling enquiries and correspondence confidentially.
• Capable of supporting meetings and minute-taking.

Responsibilities

• Provide administrative support to the SMS team.
• Organise attendance lists and maintain programme databases.
• Co-ordinate communication between departments and clinical teams.

Skills

Organisational skills

Communication skills

Proactive attitude

Attention to detail

Tools

Excel

Word

Outlook

C-Nomis

SystmOne

DET

DAMs

Job description

Administrator - HMP Brixton

Location: Brixton

Salary: £25,207 per annum

Vacancy Type: Permanent, Full Time

Closing Date: 19 th December 2025

Are you an organised, proactive administrator who thrives in a fast-paced environment?

Join our Substance Misuse Team at HMP Brixton, supporting psychosocial interventions and accredited treatment programmes for people entering prison with drug or alcohol needs. While you’ll be based at Brixton, occasional travel to other regional services may be required.

What You'll Do

You will provide comprehensive administrative support to the SMS team, including:

• Maintaining accurate data across systems such as Excel, Word, Outlook, C-Nomis, SystmOne, DET and DAMs.
• Handling enquiries, calls and correspondence respectfully and confidentially.
• Organising attendance lists, producing letters, maintaining programme databases and ensuring participants are recorded and paid via C-Nomis.
• Supporting meetings through minute-taking and coordination.
• Managing filing systems, stock orders, office supplies and equipment.
• Coordinating communication between prison departments, clinical teams and head office.
• Managing mail, visitor processes and general office duties.
• Supporting audits, quality checks, and data reporting requirements.

Your Impact

This is more than an admin role, you'll help ensure:

• Smooth daily operations within a busy prison-based service.
• Accurate data collection and reporting for commissioners and Forward's internal monitoring.
• Strong working relationships with clinical partners and prison departments.
• Compliance with data protection, health and safety, and organisational policies.

What We're Looking For

Someone who can:

• Use initiative to improve admin processes and systems.
• Handle sensitive information with professionalism and discretion.
• Build positive working relationships across diverse teams.
• Stay organised, meet deadlines, and adapt to shifting priorities.
• Engage confidently in meetings, supervision and cross-site working when required.

You’ll be part of a committed, supportive administrative team helping deliver life-changing services. We’ll support your development, keep you up to date with governance and training, and encourage continuous improvement.

About Us

We are The Forward Trust, the social enterprise with charitable status that empowers people to break the often interlinked cycles of crime and addiction to move forward with their lives. For more than 25 years we have been working with people to build positive and productive lives, whatever their past. We believe that anyone is capable of lasting change. Our services have supported thousands of people to make positive changes and build productive lives with a job, family, friends and a sense of community.

Benefits

• Flexible working
• Training and development opportunities
• Simply Health Cashback Scheme (optional)
• Season Ticket Loan Scheme
• Cycle to work scheme
• Crisis Loan Scheme
• Electric Car Scheme
• 3 x Wellbeing Days (pro rata'd for part time employees)
• Access to Blue Light Card
• 25 days (rising to 30 with length of service) Annual Leave plus Bank Holidays
• Contributory Pension Scheme - Employer matched contributions of up to 6% in the first two years' service and up to 9% thereafter
• Death in Service Payment (2x annual salary)
• Critical Illness Insurance (subject to qualifying criteria)

Diversity at Forward Trust

The Forward Trust commits to providing opportunities to everyone. We want to ensure we have a diverse team with a range of lived and professional experiences. This includes those with 'Lived Experience' of addiction, offending, or homelessness.

When we recruit, we welcome applications from everyone. This is inclusive of age, gender, ethnicity, disability, sexual orientation, gender identity, religion and/or belief, marriage and civil partnerships, pregnancy and maternity and socio-economic background. Where operationally possible, we will consider flexible working requests and make reasonable adjustments for all roles.

Employee Screening and Eligibility to Work

We recognise the importance of safeguarding, dependent on role you may be required to undertake a Disclosure and Barring Service Check, details of which will be shared with you at interview.

If successful in your application, you will be required to provide eligibility to work evidence in line with

To Apply

If you feel you are a suitable candidate and would like to work for Forward Trust, please proceed through the following link to be redirected to their website to complete your application.

https://careers.forwardtrust.org.uk/vacancies/470/administrator--hmp-wormwood-scrubs.html