Administrator Facilities Management

University of Portsmouth; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading educational institution in the UK seeks an Administrator to support the Deputy Director of Estates. The role involves managing administrative tasks, maintaining maintenance records, and coordinating meetings to ensure efficiency within the Estates Department. Candidates should have experience in administrative roles, strong organizational skills, and the ability to liaise with various stakeholders. The position is on-site only.

Qualifications

• Experience in administrative roles providing comprehensive support.
• Ability to manage correspondence and maintain databases.
• Proficiency in preparing reports, agendas, and meeting minutes.

Responsibilities

• Provide high-quality administrative support to the management team.
• Coordinate and maintain maintenance records and compliance documentation.
• Liaise with staff and contractors and manage logistical tasks.

Job description

The Administrator will provide comprehensive, high-quality administrative and organisational support to the Deputy Director of Estates and Campus Services and the Strategic Maintenance & Soft Services Manager at the University of Portsmouth. This role is pivotal in ensuring the smooth operation of both strategic and operational activities within the Estates Department, with a particular emphasis on maintenance administration.

The post holder will coordinate and maintain accurate maintenance records, support compliance documentation, and assist in the preparation of reports and briefing materials. They will organise and service meetings, including preparing agendas, collating papers, and producing accurate and timely minutes, ensuring that actions are recorded and followed up as required.

The Administrator will liaise professionally with staff, contractors, and other stakeholders, manage correspondence, maintain databases, and provide logistical and administrative support for departmental projects. The role contributes directly to the efficient delivery of estate services and the maintenance of a safe, high-quality campus environment in line with the University’s strategic objectives.

This position is working on-site only, so we are unable to support hybrid working for this appointment.

If you have any queries regarding this position, please contact Adam Mason at [e-mail] or by telephone; 07517 499519.