Administrator

HL Services (London) Ltd; Remote; GBP 25,000 - 30,000; Full time

Job summary

A landscape design company is seeking a proactive Administrator / Site Assistant to support operations in a remote-first role with optional site visits. Responsibilities include managing client communications, assisting with social media and marketing content, and coordinating project documentation. Ideal candidates are organised, confident communicators with an interest in plants and landscape design. The position offers a salary of £25,000 to £30,000 per annum based on experience.

Benefits

Flexible, remote-first working

Varied work in a creative environment

Opportunity to gain experience in the field

Qualifications

• Ability to juggle multiple tasks effectively.
• Comfortable with email, calendars, and shared documents.
• Interest in creative work and content creation.

Responsibilities

• Manage client calls and enquiries.
• Assist with social media and marketing content.
• Support project coordination and documentation.

Skills

Highly organised

Confident communicator

Tech-comfortable

Interest in plants and landscape design

Job description

Administrator / Site Assistant (Remote with Optional Site Visits)

Location Based in Reading, Berkshire Remote-first role, with optional on-site visits We operate primarily across Oxfordshire, with projects also in Buckinghamshire, Berkshire, and Gloucestershire

Salary £25,000-£30,000 per annum (DOE)

Overview

We’re a small, creative landscape design / planting-focused business based in Reading, working mainly across Oxfordshire and the surrounding counties. We’re looking for a highly organised, proactive Administrator to support day-to-day operations, marketing, and project coordination.

This role would suit a bright, motivated post-graduate or early-career individual with an interest in plants, landscape design, making, and creative businesses. The role is primarily home-based, with the option to visit sites or attend meetings if you’d like.

Key Responsibilities

Administration & Coordination

• Taking and responding to client calls and enquiries
• Managing schedules, appointments, and diaries
• Assisting with project tracking, timelines, and progress updates
• Maintaining site diaries and helping keep tabs on ongoing projects
• General admin support to keep projects and workflows running smoothly

Marketing & Communications

• Assisting with social media (primarily Instagram)
• Helping draft and schedule blog posts, captions, and basic marketing content
• Supporting brand voice and visual consistency across platforms
• Light research or content planning around planting, landscape, or creative topics

Project Support

• Helping organise information, drawings, photos, and notes
• Liaising with contractors, suppliers, or collaborators when needed
• Optional site visits to observe progress and assist with documentation

About You

• Highly organised, reliable, and good at juggling multiple tasks
• Confident communicator (written and verbal)
• Comfortable taking initiative and working independently
• Interested in plants, landscape design, creative work, or making things
• Familiar with Instagram and basic content creation
• Tech‑comfortable (email, calendars, shared docs, etc.)
• A positive, can‑do attitude – happy to learn and grow with the role

Desirable (but not essential)

• Background in a creative, design, horticulture, or environmental field
• Experience with blogging, social media, or small business marketing
• Driving licence (useful for optional site visits)

What We Offer

• Flexible, remote‑first working
• Varied, interesting work across admin, marketing, and creative projects
• Opportunity to gain experience in a growing landscape/design business
• Supportive, informal working environment
• Salary of £25,000‑£30,000 per annum depending on experience