Administrator

Team Jobs - Commercial; Poole; On-site; GBP 28,000 - 30,000; Full time

Job summary

A recruitment agency is seeking a Contracts Administrator in Poole to support a busy Projects Team. The role involves coordinating deliveries, managing purchase orders, and maintaining accurate project documentation. Ideal candidates are organised, proactive, and possess strong communication and IT skills. Benefits include paid holidays, health plan, and development funding. This is an excellent opportunity for someone looking to enhance their administrative career in a dynamic environment.

Benefits

23 days paid holiday

Company-funded health plan

Company sick pay

Free eye tests

Development programme funding

Company activities

Bike to work scheme

On-site parking

Qualifications

• Previous experience in an administrative role is desirable.
• Confident communication skills on the phone and via email.
• Strong attention to detail and able to work under pressure.
• Proactive and positive team player.

Responsibilities

• Coordinate deliveries of materials and manage documentation.
• Raise and track purchase orders, updating Project Managers.
• Maintain accurate records of time sheets for reporting.
• Assist in drafting and maintaining project contracts.
• Act as a point of contact for project-related queries.

Skills

Organisational skills

Communication skills

Numeracy skills

Attention to detail

IT skills

Decision-making

Tools

MS Office

Job description

Contracts Administrator Poole (Office Based)

£28,000 - £30,000 per annum Full Time, Permanent - 8 : 30am to 5 : 30pm (Monday to Friday)

TeamJobs is delighted to be recruiting for an experienced Contracts Administrator to join a busy and supportive team based in Poole. This is a fantastic opportunity for someone looking to take on a varied and fast‑paced role within a growing business.

We're looking for someone who is highly organised, adaptable and eager to learn. You'll be supporting the Projects Team with key administrative tasks, working closely with colleagues, suppliers, and engineers to ensure everything runs smoothly.

Key Responsibilities

Coordinate and schedule deliveries of materials and equipment, managing all related documentation.

Raise and track purchase orders with the purchasing team, updating Project Managers on delivery dates.

Accurately load orders into the in‑house system, including registering projects with accreditations.

Collate data from Engineer time sheets, ensuring proper authorisation and accurate project costing.

Maintain accurate records of time sheet information for reporting purposes.

Verify and process supplier invoices, ensuring timely payments.

Work alongside the finance team to support seamless payment processing.

Assist in drafting, reviewing, and maintaining project contracts and agreements.

Ensure compliance with contractual terms and company processes.

Liaise with internal teams, suppliers, and engineers to keep communication clear and projects on track.

Act as a point of contact for project‑related queries.

Answer phones and respond to emails promptly and professionally.

Provide general administrative support to the Contracts team and wider business.

About You

Previous experience in a similar administrative role is desirable.

Confident communicator, both on the phone and via email.

Excellent numeracy, IT, and MS Office skills.

Highly organised with strong attention to detail.

Able to make decisions and work effectively under pressure.

A proactive and positive team player.

Benefits :

23 days paid holiday, increasing up to a maximum of 30 days, plus bank holidays.

Company‑funded Bupa health plan*.

Company sick pay*.

Free eye test.

Development programme, with up to 100% funding for approved programmes.

Company‑funded activities at Christmas and in the summer.

Bike to work scheme*.

On‑site parking

Provided.

Interested? If this sounds like your next career move, we'd love to hear from you. Apply today with your CV and a member of the TeamJobs team will be in touch.