Administrator

Gateshead Health NHS Foundation Trust; Gateshead; On-site; GBP 23,000 - 27,000; Full time

Job summary

A public health service organization in Gateshead is seeking an Administrative Assistant to support the Deputy Chief Nurse. This role involves managing diaries, coordinating meetings, preparing reports, and maintaining communication across the nursing directorate. The ideal candidate will be proactive, detail-oriented, and capable of balancing competing priorities. This position plays a critical role in ensuring the smooth operation of key governance functions and the delivery of high-quality healthcare services.

Benefits

Health and wellbeing initiatives

Support for diverse workforce

Qualifications

• Proactive and calm under pressure.
• Experience in administrative support roles is preferred.
• Ability to handle competing priorities effectively.

Responsibilities

• Provide day-to-day administrative and PA support to the Deputy Chief Nurse.
• Prepare agendas, papers, and minutes for meetings.
• Manage telephone and email enquiries efficiently.
• Support the delivery of safe, high-quality services across the directorate.

Skills

Organisational skills

Communication skills

Attention to detail

Professionalism

Job description

We are looking for an organised and confident Administrative Assistant to join the Nursing Directorate. This role provides day-to-day administrative and PA support to the Deputy Chief Nurse and helps ensure the smooth running of key governance and leadership functions across the directorate. You will manage a busy and varied workload, including diary support, coordinating meetings, preparing papers, taking minutes, handling queries, and supporting the flow of information across the team. You will also provide general administrative support to wider nursing functions and selected corporate meetings. The role suits someone who is proactive, calm under pressure and able to work with senior staff in a professional and approachable way. Strong communication skills, attention to detail and good organisation are essential. If you enjoy working in a friendly team, can balance competing priorities and want to play a key part in supporting the quality and safety agenda within the Trust, we would be pleased to hear from you.

Responsibilities

• Provide day-to-day administrative and PA support to the Deputy Chief Nurse, including diary management, meeting coordination and handling routine correspondence.
• Prepare agendas, papers and minutes for meetings within the Nursing Directorate and selected corporate groups.
• Support the smooth flow of information across the directorate, ensuring documents are prepared, shared and filed in a timely and accurate way.
• Manage and respond to telephone and email enquiries, directing queries appropriately and maintaining professional communication at all times.
• Maintain accurate records, action logs and tracking systems to support governance and assurance processes.
• Assist with arranging appointments, training sessions, events and visits as required.
• Provide general administrative support to the wider nursing leadership team, including photocopying, formatting documents, organising folders and updating shared systems.
• Support the coordination of directorate priorities, helping ensure deadlines are met and actions are followed up.
• Work closely with colleagues across the Trust to maintain effective working relationships and support the delivery of safe, high-quality services.

Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon Urgent Care Centre and Bensham Hospital, all within Gateshead.

About the Trust

Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients. We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region. Our values should be the 'golden thread' which runs through everything we do - they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement. We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women's Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks. The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our 'Balance' programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.