Administrative Support Assistant

University of Glasgow; Glasgow; On-site; GBP 22,000 - 26,000; Full time

Job summary

A prestigious educational institution in Glasgow is seeking an Administrative Support Assistant to provide administrative support in delivering undergraduate programmes. The role involves timetabling, student monitoring, and supporting the EMS Office. The ideal candidate should have strong IT skills, attention to detail, and the ability to work independently. This is a full-time position offering a salary between £22,681 and £25,138 per annum.

Benefits

Flexible working

Opportunities for development

Welcoming culture

Qualifications

• Demonstrate competencies and relevant knowledge for this role.
• Proficient in Microsoft Word and Excel.
• Ability to work independently and as part of a team.

Responsibilities

• Assist with the timetabling process including practicals and room bookings.
• Provide administrative support to the EMS Office and process paperwork.
• Monitor student absences and keep relevant systems up-to-date.

Skills

Initiative

Clear communication skills

Organizational skills

IT skills including Word, Excel, Teams

Attention to detail

Self-motivation

Education

Relevant knowledge and skills or equivalent qualifications (Scottish Credit and Qualification Framework level 5 or 6)

Tools

Microsoft Word

Microsoft Excel

Office 365

Job description

Job Title: Administrative Support Assistant, Glasgow

Client:

University of Glasgow

Location:

Glasgow, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

820db9ff485a

Job Views:

133

Posted:

12.08.2025

Expiry Date:

26.09.2025

Job Description:

Job Purpose: To provide administrative support in the delivery of undergraduate programmes in the School of Biodiversity, One Health and Veterinary Medicine, Undergraduate School Office.

Main Duties and Responsibilities:

1. Assist with the timetabling process, including practicals, DOPs, module updates, CMIS & room bookings.
2. Provide administrative support to the EMS Office, including data input, updating the Student Experience Log (SEL), and processing health and safety paperwork.
3. Monitor student absences, especially for final year rotations and expenses.
4. Keep relevant systems, such as MyCampus, up-to-date and accurate.
5. Coordinate Induction Week events with course administrators.
6. Serve as a clerk on rotational basis for various committees, e.g., BVMS & BSc Programme Boards.
7. Undertake other relevant duties as directed by the line manager or course administrators.

Knowledge, Qualifications, Skills and Experience:

Essential:

• Ability to demonstrate competencies required for this role, with relevant knowledge and skills or equivalent qualifications (Scottish Credit and Qualification Framework level 5 or 6).
• IT skills including Microsoft Word, Excel, Teams, Office 365, and Outlook.
• Computer literacy with proficiency in Word and Excel.
• Initiative, judgment, and ability to plan and respond to changing requirements.
• Clear communication skills.
• Excellent organizational and time management skills.
• High accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Numeracy skills.
• Self-motivation.

Desirable:

• ECDL certification.
• Knowledge of HE assessment methods and Virtual Learning Environments (e.g., Moodle).
• Experience with university databases like MyCampus and CMIS.
• Experience in an educational environment and working with students.
• Experience in committee minute-taking.

Terms and Conditions:

Salary: Grade 4, £22,681 - £25,138 per annum. Full-time, open-ended position. The university offers a welcoming culture, flexible working, and opportunities for development.