Administrative Coordinator

Keller Executive Search; City Of London; On-site; GBP 89,000 - 109,000; Full time

Job summary

A global executive search firm is seeking an Office Coordinator to oversee daily operations and support team logistics. The role requires excellent organizational and communication skills, with a competitive salary range of £89,000 – £109,000 annually, along with comprehensive health insurance and opportunities for professional growth.

Benefits

Comprehensive health insurance

Paid Time Off (PTO)

Paid Sick Leave

Opportunities for professional growth

Inclusive and collaborative work environment

Qualifications

• Experience as an Office Coordinator or similar role.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.

Responsibilities

• Oversee daily office operations and vendor management.
• Coordinate scheduling for team meetings and interviews.
• Handle incoming communications and inquiries efficiently.
• Maintain organized records and databases.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem-solving aptitude

Attention to detail

Tools

Microsoft Office

Collaboration tools (e.g., Slack, Zoom)

Job description

Overview

This is a position within Keller Executive Search and not with one of its clients. Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You\'ll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

Key Responsibilities

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

Qualifications

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

Compensation and Benefits

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: £89,000 – £109,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.

Company Culture and Environment

• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.
• Company Culture
• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Equal Employment Opportunity and Non-Discrimination

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states.

Policy and Compliance

We are committed to fostering a diverse and inclusive work environment and complying with applicable EU and national employment laws. This includes data protection and privacy in line with GDPR, pay equity, working time directives, health and safety, and respectful workplace practices. Local country addenda may apply where required by national law, and national law takes precedence where it provides greater protection. Access to information about country-specific policies is available upon request to the designated contact. This job posting may be for a position with Keller Executive Search or one of our clients; the specific employer will be identified during the application and interview process.