Administrative Assistant - The Body Shop of Kings Automall

Kenwood Dealer Group; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A regional automotive dealership in the United Kingdom is seeking an Administrative Assistant to enhance their team. This role requires a organized and detail-oriented individual to act as the central communication hub within the department. Candidates must possess strong verbal and written communication skills, advanced computer proficiency, and a friendly, professional attitude. The position offers growth potential in a supportive environment along with a comprehensive benefits package.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Employee discounts

Qualifications

• Professional appearance and demeanor.
• Exceptional attendance and reliability.
• Highly organized with strong attention to detail.

Responsibilities

• Serve as the first point of contact for inbound calls and inquiries.
• Audit repair tickets by balancing receipts against final bills.
• Process incoming insurance checks and customer payments.
• Manage appointments and oversee accounting schedules.
• Maintain a clean and professional customer-facing environment.

Skills

Organizational skills

Verbal communication

Written communication

Computer proficiency

Attention to detail

Tools

CDK

CCC

Job description

Administrative Assistant - The Body Shop of Kings Automall

We are seeking a highly organized, detail-oriented Administrative Assistant to join our team. This role is the central hub of communication and coordination in our department, providing exceptional customer service, supporting daily operations, and ensuring accuracy across administrative and accounting functions.

Key Responsibilities

Serve as the first point of contact for inbound calls, customer visits, and email inquiries; route all communication to the appropriate team members.

Audit repair tickets by balancing receipts against final bills.

Process incoming insurance checks and receipt customer payments (including deductibles).

Manage appointments and follow up on uncaptured repairs.

Oversee accounting schedules, accounts receivable, and deposits.

Copy insurance estimates into CCC.

Maintain all customer-facing areas to ensure a clean, organized, and professional environment.

Manage the rental fleet and related sales.

Update the production schedule daily for all internal repairs (warranty, internal damage, reconditioning).

Requirements

Professional appearance and demeanor.

Friendly, positive, and professional attitude.

Strong verbal and written communication skills.

Advanced computer proficiency with the ability to quickly learn and effectively navigate industry-specific systems, including CDK, CCC, and all KDG software.

Exceptional attendance and reliability.

Highly organized with strong attention to detail.

We offer a fun, rewarding work environment with potential future advancement opportunities. We are part of the reputable Kenwood Dealer Group with dealerships and body shops located throughout the Cincinnati area. A comprehensive benefits package available including medical, dental, vision, paid time off, paid holidays, paid life insurance, 401(k) retirement plan, employee discounts for vehicle purchases, service repairs, maintenance work, and more.

Qualified applicants should apply through our simple, online application process ASAP. For any questions, please call John Kirker, Body Shop Director, at 513-515-9671. You will like what we have to offer. We look forward to meeting you soon!