Administrative Assistant & Paralegal

Ison Harrison Solicitors; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

A law firm in the UK is seeking an Administrative Assistant/Paralegal to provide support to the fee earners at their Leeds Head Office. The role involves opening files, managing correspondence, and client inquiries. The successful candidate will need strong organizational skills, a customer-friendly approach, and the ability to work under pressure. This is a full-time position with salary depending on skills and experience.

Qualifications

• Office Administration experience is required.
• Legal experience relevant to the team is preferred.

Responsibilities

• Provide secretarial and clerical support to fee earners.
• Open new files and produce relevant letters and documents.
• Update the Case Management system.
• Dealing with client enquiries.
• Maintain diaries and make appointments.

Skills

Good keyboard skills

Ability to work accurately

Customer-friendly communication

Ability to prioritize workload

Teamwork

Job description

Ison Harrison Solicitors, the Yorkshire Law Firm, employs approximately 450 people across 24 offices.

We are 100% employee‑owned, so each employee has a part to play in shaping the future of the firm. Employee‑ownership also means that profit share payments are distributed, tax‑free, to employees with 12+ months’ service at the end of our financial year. Employees are encouraged to Join in, Influence and Benefit.

Please see our Benefits page for details of our profit share scheme and other Employee Benefits.

Our values are: 100%; Responsible; Supportive; Adaptable; Open & Transparent; Progressive; Community and Authentic. These values are at the heart of everything we do, when dealing with both clients and colleagues.

Job Description

We are currently recruiting for an Administrative Assistant / Paralegal to join the busy team at our Leeds Head Office.

To provide secretarial and clerical support to fee earners in the practice.

To ensure the successful development of both the department and the firm in line with the annual and 5 year business plans.

Key Tasks

• Opening new files and inputting new instructions onto the Case Management system and producing relevant letters and documents.
• Dealing with matters at all stages, from taking the client’s initial instructions through to billing, under supervision and in accordance with office and accounts procedures.
• Updating the Case Management system in accordance with team procedures as the matter progresses.
• Dealing with telephone enquiries where possible or taking messages for colleagues.
• Maintain diaries and make appointments when required.
• Liaising with associated third parties, such as insurance companies in relation to administrative processes.
• Drafting proposal documents for prospective clients.
• General administration duties for the team.
• Contribute to maintaining a safe and healthy working environment.
• Contribute to maintaining and improving office procedures.
• Any other duties which from time to time are required by the firm.

Key Skills – Essential

• Good keyboard skills.
• Literate and numerate.
• Ability to work accurately in accordance with the requirements of the team.
• Ability to deal with enquiries in a customer‑friendly and effective manner.
• Ability to work under pressure.
• Ability to prioritise workload and meet deadlines.
• Ability to work on own initiative.
• Ability to work as a member of a team.

Experience

• Office Administration Experience
• Legal Experience relevant to the team

Other

• Flexible and ‘can do’ attitude.
• Excellent written English to produce documents for the clients, other side and third parties.
• Clear and confident communication to effectively deal with telephone enquiries.

Qualifications

No essential qualifications.

Salary

The salary for this role will depend on the successful candidate’s skills and experience. Please indicate your current salary and salary expectations when submitting your application.

Location

Duke House, 54 Wellington Street, Leeds, LS1 2EE

Role Type

Full‑time, permanent.

Ison Harrison is an equal opportunities employer and does not discriminate on any grounds other than the ability to carry out the job specification.

*Please note, due to the high number of applications for this position we are unable to respond to all. If you do not hear from us within 10 working days please assume you have been unsuccessful in your application.

*NO AGENCIES PLEASE*