Administrative Assistant - MID07036

Midlothian Council; Dalkeith; On-site; GBP 30,000; Full time

Job summary

A local government council is seeking an enthusiastic Administrative Assistant to join their Business Services Operational Support Team in Dalkeith. The role involves coordinating support staff and ensuring efficient administrative tasks. Candidates should have strong organizational and communication skills, with a background in local government and Microsoft Office. The salary for this full-time position is £29,586.06 per annum.

Qualifications

• Experience in a Local Government environment.
• Understanding of computer-based financial management and reporting systems.
• Experience supervising and training staff is desirable.

Responsibilities

• Coordinate and oversee support staff for council services.
• Prioritize workloads and monitor performance.
• Ensure flexibility to changing departmental demands.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Education

Minimum two SCE Higher Grades or equivalent

Minimum three Standard Grade passes including English and Mathematics

Job description

Overview

We are looking for an enthusiastic and motivated individual to join our Business Services Operational Support Team. The successful candidate will coordinate and oversee a team of support staff that provides essential support to a range of services across the council. This role requires strong organisational and communication skills, with a focus on ensuring that day-to-day administrative tasks are completed efficiently and to a high standard. Working closely with managers and service leads, the Administrative Assistant will help prioritise workloads, monitor performance, and ensure the team responds flexibly to changing demands of different departments. This is a varied and fast-paced role that offers the opportunity to contribute to the smooth running of key council services.

Knowledge & Experience

• Education: Essential: minimum two SCE Higher Grades or equivalent and evidence of competency in literacy and numeracy (minimum of three Standard Grade passes including English and Mathematics).
• Experience: Essential: experience in working in a Local Government environment and understanding of computer-based financial management and reporting systems used with Council services; demonstrable knowledge of and experience using Microsoft Office packages.
• Desirable: supervision and training of staff.

Requirements

• Position Title: Administrative Assistant
• Directorate: Place
• Location: Fairfield House, Dalkeith
• Contract Status: Permanent
• Hours of Work: 36 hours per week
• Working Pattern: Monday - Friday
• Weeks per year: 52
• Midlothian Council policy: successful applicants will be appointed to the first point on the salary scale.
• Salary: Based on 36 hours over 52 weeks per year, the minimum actual salary for this position is £29,586.06 per annum.

Responsibilities

• Compliance with the mandatory Cabinet Office PSN (Public Sector Network) Code of Connection requires the Council to meet a baseline personal security standard. This requires completion of a disclosure check for all employees who can access official information. The fee for this PSN Disclosure check will be met by you.
• Note: Disclosure Scotland has changed the way certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. It is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application may be generated and may incur an additional cost.

The Individual

If you have difficulty applying for this post or require a disability adjustment, please email [e-mail] to speak to a member of the Recruitment Team, stating the post reference number.

Midlothian Council is undergoing transformation; internal candidates may be interviewed for some vacancies and there may be a longer selection process. For some vacancies, internal candidates will be interviewed before the wider pool.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care-experienced young person who has previously been looked after, you are eligible for a guaranteed interview if you meet the essential criteria for the post.