Administrative Assistant II

Nikkiso Cryogenic Industries; Hersden; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading provider of energy solutions is seeking an Administrative Assistant in Hersden, United Kingdom. This role involves supporting the day-to-day administrative activities across various departments, focusing on procurement and data logging tasks. The ideal candidate should have A-level education, experience as an office assistant, good computer skills, and strong communication abilities. This position requires proactive engagement and the ability to multitask effectively. Join our team to contribute to a dynamic work environment.

Qualifications

• Experience as an office assistant or in a related field.
• Foundation knowledge in company accounts or purchasing.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.

Responsibilities

• Procurement activities, such as requesting quotations.
• Compiling manuals for QA team and distributing/uploading.
• Logging and maintaining quote and sales data on company wide system.
• Support to the finance team with admin related activities.

Skills

Good Computer skills

Strong communication skills

Ability to write clearly

Attention to detail

Time management

Education

Education to A-level or equivalent

Tools

Microsoft Office

Job description

Company Overview

Nikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps, heat exchangers, process systems, turboexpanders, services, and solutions for the liquefied natural gas (LNG), liquefied hydrogen (LH2), and industrial gases industries. Applications include fueling stations, marine engines, peak shaving, power generation, virtual pipelines, carbon capture, geothermal power, and well stimulation. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with $1.5 B USD in annual revenue, 8000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange.

Job Overview

Reporting to the General manager, the Administrative Assistant is responsible for supporting the day-to-day administrative activities of the company across all departments with a focus on commercial, procurement, organisational and data logging tasks.

Responsibilities

• Procurement activities, such as requesting quotations, creating/sending purchase orders.
• Quality system scanning/filing and data entry.
• Compiling manuals for QA team and distributing/uploading.
• Health and safety system data entry and reporting. E.g. Uploading meeting summaries, data entry, supporting the filing of reports, research on related topics.
• Logging and maintaining quote and sales data on company wide system (Salesforce).
• Support to the finance team with admin related activities.
• Writing minutes and meeting agendas.
• Answering the phone, welcoming visitors.
• Support and lead as required for day to day running of the office. E.g. office supplies, company events, organize deliveries, support logistics and shipping, facility management.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents, including employees telephone list and contacts.
• Resolve office-related malfunctions and respond to requests or issues.
• Serve as a resource to other departments as needed.
• Other tasks as assigned.

Qualifications

• Education to A-level or equivalent standard with good ability and confidence in general maths and English.
• Experience as an office assistant or in a related field.
• A foundation knowledge in the areas of company accounts or purchasing would be well regarded.
• Good Computer skills and proficiency in Microsoft Office.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Must be able to focus on a wide variety of tasks and responsibilities and show initiative and self motivation.
• Ability to work well under limited supervision.
• Must be able to work well with and support current team members and demonstrate good attention to detail, initiative, organisation and time management.
• Have a valid driver's license.
• Good command of English language.