Administrative Assistant - Executive Team

CARE of Southeastern Michigan; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

A regional nonprofit organization in Greater London is seeking an Administrative Assistant for the Executive Team. This role involves providing administrative support, coordinating meetings, and maintaining confidentiality. Candidates should have excellent communication skills and proficiency in MS Office applications. The position requires flexible working hours and a commitment to the organization's mission to improve quality of life.

Benefits

Medical benefits

Vision insurance

Life insurance

Paid Time Off

Qualifications

• Experience supporting senior and/or executive leadership.
• Ability to maintain confidentiality of sensitive information.
• Must be able to work flexible hours.

Responsibilities

• Support the executive team with administrative tasks.
• Coordinate meetings and communicate with the Board of Directors.
• Assist with recruiting and hiring paperwork.

Skills

Proficient in MS Word

Proficient in Excel

Excellent communication skills

Customer service-oriented

Education

High school diploma or Bachelor’s degree in a related field

Job description

Ourmissionis to strengthen resiliency in people and their communities through prevention, education, and services that improve the quality of life.

Job Posting

Job Title : Administrative Assistant, Executive Team

Status : Full Time, Hourly (non-exempt)

• Medical,
• Vision,
• Life Insurance
• Paid Time Off and more!

The Administrative Assistant will support the executive team with coordinating meetings, preparing documents, and handling confidential information.

Description of responsibilities

• Provide administrative support to the executive team members.
• Ability to discern highly confidential materials and documents and maintain confidentiality.
• Coordinates meetings and communicates effectively with the Board of Directors; acts as an extension of the President/CEO with the Board of Directors.
• Completes donation records and communicates effectively with donors; acts as an extension of the President/CEO.
• Supports Human Resources with general tasks of recruiting, hiring paperwork, new hire orientations, follow-up correspondence with candidates, I-9 documentation, and HR file maintenance.
• Supports the Executive Team in submitting work‑related expenses and mileage reimbursement when needed.
• Attends required meetings and records meeting minutes as assigned. May need to communicate with agency staff on the progress of tasks that were assigned in meetings.
• Assist with setting meeting agendas and organization of tasks.
• Maintains filing for board and personnel records.

Required skills/education

• High school diploma or Bachelor’s degree in a related field
• Must be proficient with MS Word, Publisher, Excel, PowerPoint, and Outlook.
• Administrative or human resources experience supporting senior and/or executive leadership.
• Must possess excellent oral and written communication skills, proofreading abilities, and be customer service‑centered.
• Completion of iCHAT check, National and State Sex Offender Registry Check, and Central Registry Check.
• Ability to work flexible hours and days (evenings and mornings are required at times).

Care of Southeast Michigan is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.