Administrative Assistant

University of St Andrews; Scotland; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

A prestigious educational institution in the UK is seeking a full-time Administrative Assistant to support its Directorate team. This role includes diary management, event organization, stakeholder liaison, and managing invoices. The position offers a hybrid working environment with opportunities for advancement and training. Candidates will need to demonstrate their right to work in the UK. A generous benefits package includes pension contributions, annual leave, and access to training opportunities.

Benefits

Membership of the S&LAS Pension Scheme

A hybrid working environment

Staff discount scheme

Free staff parking

Subsidised sports membership

30 Days Annual Leave plus 5 Public Holidays

Qualifications

• Experience in providing administrative support in a fast-paced environment.
• Ability to manage multiple tasks effectively.
• Strong communication skills.

Responsibilities

• Provide general administrative support to the Directorate team.
• Manage diaries, events, and invoices.
• Organize travel and meeting logistics.

Skills

Diary management

Event management

Travel organization

Stakeholder liaison

Invoice management

Job description

The Marine Alliance for Science and Technology for Scotland (MASTS) Directorate is based at the Scottish Oceans Institute (SOI) at the University of St Andrews. MASTS is seeking to appoint a full‑time Administrative Assistant to support its role in running MASTS, together with the Directorates associated roles in delivering a Doctoral Training Programme and a range of research projects.

The start date is as soon as possible, and the position will be fixed term for 24 months in the first instance. The post will be based at the Scottish Oceans Institute, a state‑of‑the‑art working environment, and the expectation is that the person appointed will need to work physically at this location with the provision for some remote working, subject to agreement. The role holder may need to occasionally travel for some events/meetings, including a weeklong event in Glasgow in November.

The post holder will provide general administrative support to the Directorate team. This will include, but is not limited to, diary and event management, invoice, receipt, and credit card management, organising travel, meeting rooms, and catering, liaising with external administrators, and dealing with stakeholder queries. There will be opportunities for advancement and training for this role for the appropriate candidate.

Further information and informal enquiries may be directed to Dr Mark James, email: [e-mail], Tel: [phone]. In-person interviews will take place on the afternoon of Monday 26th January 2026.

Benefits

• Membership of the S&LAS Pension Scheme with generous employer contributions
• A hybrid working environment, including partial homeworking where appropriate and a range of family friendly policies, supporting work‑life balance
• Staff discount scheme for local and national goods and services
• Free staff parking, employee Carshare and Cycle to Work Schemes and subsidised local bus travel
• Subsidised sports membership, reduced tuition fees on degree programmes for staff, access to training and development opportunities including LinkedIn Learning, access to library facilities, salary sacrifice scheme
• 30 Days Annual Leave plus 5 Public Holidays.

In accordance with the new immigration rules, it is with regret that this role does not meet the current suitability requirements set by the UKVI to enable sponsorship of migrant workers. The University encourages all interested candidates to apply regardless of nationality and all applications received are assessed against the essential and desirable criteria listed in the further particulars. The successful candidate will have to demonstrate their right to work in the UK prior to commencing employment and, where required, obtain the right to work in the UK without relying on University sponsorship. Information on other visa options is available at https://www.gov.uk/check-uk-visa or by contacting our HR Immigration Team on [e-mail].