Administrative Assistant

Montefiore Health System; East Street; On-site; GBP 36,000 - 46,000; Full time

Job summary

A healthcare organization in the United Kingdom is looking for an Administrative Professional to perform tasks including secretarial and administrative duties. You'll coordinate schedules, manage office supplies, and liaise with internal departments. Strong organizational and multitasking skills are essential, alongside proficiency in Microsoft Office Suite. This role offers a salary range of $49,600 to $62,000 and a day shift from Monday to Friday.

Responsibilities

• Perform advanced secretarial and administrative tasks.
• Coordinate calendars and schedule meetings.
• Manage purchasing and inventory of supplies.
• Maintain observership and rotator programs.
• Support donor-related projects.
• Liaise with internal departments and partners.
• Prepare presentations and maintain databases.
• Handle travel arrangements and expense reporting.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Ability to manage sensitive information with discretion

Familiarity with purchasing systems and scheduling tools

Job description

Overview

City/State: Bronx, New York

Grant Funded: Yes

Department: Card - Heart Failure Faculty Practice

Work Shift: Day

Work Days: MON-FRI

Scheduled Hours: 8:30 AM-5 PM

Scheduled Daily Hours: 7.5 HOURS

Pay Range: $49,600.00-$62,000.00

Key Responsibilities

• Perform advanced secretarial and administrative tasks, including drafting correspondence, preparing reports, and managing confidential information.
• Coordinate calendars, schedule meetings, and organize research-related programs and events.
• Manage purchasing and inventory of office and research supplies.
• Maintain and oversee observership and rotator programs, ensuring compliance with institutional guidelines.
• Support donor-related projects, including tracking contributions and preparing acknowledgment materials.
• Liaise with internal departments and external partners to facilitate research and clinical initiatives.
• Prepare presentations, maintain databases, and assist with grant-related documentation as needed.
• Handle travel arrangements and expense reporting for leadership.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion.
• Familiarity with purchasing systems and scheduling tools.

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.