Administration/Business Support

GE Vernova; England; On-site; GBP 80,000 - 100,000; Full time

Job summary

A multinational energy company is seeking a qualified individual to support the finance team in critical actions and coordinate office activities efficiently. The successful candidate will manage logistical tasks, maintain effective communication, and ensure smooth operations within the team. Proficiency in Microsoft Office and strong organisational skills are essential, alongside the ability to multitask and adapt to changing circumstances. This role is critical in maintaining office productivity and helping the team succeed.

Qualifications

• Ability to multitask and adapt to changing priorities.
• Excellent communication and organisational skills are required.
• Must have strong attention to detail.

Responsibilities

• Support finance team with critical actions in SAP and Time Control systems.
• Manage stock of PPE and stationery.
• Book rooms and catering for meetings.

Skills

Multitasking

Communication

Organisational skills

Attention to detail

Problem-solving

Time management

Motivation

Tenacity

Tools

Microsoft Office

Job description

Responsibilities

• Support finance team with time critical actions in SAP, Time Control and FMDR systems
• Raise requests for couriers, building issues
• Book rooms / venues and catering for meetings & support larger scale events
• Update visitor system and support non-UK GEV colleagues with travel
• Manage stock of PPE and stationery and raise requisitions to replenish stock
• Support colleagues with system access and trouble shoot / raise tickets when issues occur
• Manage new starters (desk allocation, order IT kit, introductions, account set up, order access badges etc.) and leavers
• Maintain filing systems (digital/physical)
• Act as key user for Time Control system and run reports
• Make travel bookings and expenses claims for colleagues
• Raise ad-hoc requisitions for goods and services on projects and subsequent invoice payment
• Manage floor plan for the office and work with FM team / management to resolve pinch points
• Create and maintain 'how to' / self-help guides for colleagues
• Manage EHS Critical training log for Project Management and Engineering teams, arranging renewal courses when required
• Any other tasks as required by the business

Key Skills / Attributes

• Ability to multitask and be adaptable
• Excellent communication and organisational skills
• Attention to detail
• Be proficient in Office software (Microsoft Office, etc.)
• Problem-solving
• Time management
• Highly motivated and committed to team's success
• Tenacity to progress issues through to resolution

This is a critical role in the business where you will be the main point of contact and therefore you must have the following skills / attributes :

The overall goal of 'keeping managers and the office efficient and productive' is crucial.