Administration Assistant - Community Hospitals

Oxford Health NHS Trust; Oxford; Hybrid; GBP 20,000 - 28,000; Full time

Job summary

A prominent healthcare organization in the UK is looking for a highly motivated Administration Assistant to join their Community Hospital Administration Team. The role involves supporting the efficient functioning of community healthcare facilities across various sites including Oxford and its surrounding areas. Successful candidates will have strong organizational and IT skills, particularly in Microsoft Office, as well as excellent interpersonal abilities. A valid driving license and access to a vehicle are essential for this position, alongside a GCSE education or equivalent.

Benefits

27 days annual leave plus bank holidays

NHS Discount programs

Lease car scheme

Cycle to work scheme

Employee Assistance Programme

Mental Health First Aiders

Qualifications

• Knowledge of Microsoft Word, Outlook, and Excel.
• Experience in an office environment.
• Ability to communicate effectively with various audiences.

Responsibilities

• Provide comprehensive administration service in community healthcare.
• Work autonomously and show initiative to improve service.
• Manage competing and conflicting demands.

Skills

Interpersonal skills

Organizational skills

Microsoft Office

Communication skills

Education

GCSE or equivalent

Job description

Administration Assistant - Community Hospitals

Are you passionate about making a positive impact on the well-being of patients within the Community?

If so, we have an exciting opportunity for you to join the Community Hospital Administration Team as a Flexible Administrator.

We are seeking a highly motivated and organised individual to join our administration team across all Community Hospitals. As an Administration Assistant, you will play a crucial role in supporting the efficient functioning of our community healthcare facilities. You will work closely with a dedicated team to ensure seamless operations, contributing to the overall success of our mission to provide exceptional administration support to our community.

The sites are:

City (Oxford), Abingdon, Didcot, Wallingford, Bicester, Witney, Wantage, Chipping Norton and Murray House (Kidlington).

Interviews will be held face to face. Own vehicle is essential as you will need to travel for this role.

Applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required.

Main duties of the job

The successful individual will be motivated and enjoy working in a challenging and busy environment providing a comprehensive administration service.

You will need to have excellent interpersonal and communication skills to effectively deal with a diverse range of people in a sensitive and confidential manner. You will have good organisational and IT skills including Microsoft Office.

You will be a confident individual who is able to use their own initiative to manage competing and conflicting demands.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Job responsibilities

What we need from you!

• Knowledge of Microsoft Word, Outlook and Excel.
• Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service
• Be compassionate, caring and creative with excellent communication skill

Person Specification

Qualifications

• Educated to GCSE level or equivalant

Communication

• Able to communicate effectively with different audiences, including patients, their relatives and other staff.

Experience

• Proven experience of working in an office environment.
• Previous NHS experience or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.