Administration Assistant

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 22,000 - 30,000; Full time

Job summary

A global legal service provider in the United Kingdom is seeking an enthusiastic Administration Assistant to join their dynamic team. The role involves vital administrative and secretarial support, with responsibilities including managing client interactions, preparing invoices, and improving administrative efficiencies. Candidates should have prior administration experience and strong organizational skills. This is a full-time position with a focus on professional development and collaboration.

Qualifications

• Previous administration experience, ideally in a legal or professional services environment.
• Tech-savvy with comfort in a busy work environment.
• Strong organisational skills with the ability to effectively manage time and prioritise workload.
• Exceptional attention to detail.

Responsibilities

• Typing correspondence and formatting documentation.
• Maintaining current files, including filing emails and correspondence.
• Preparing and sending invoices to clients while following up on payments.
• Keeping business systems updated and accurate.
• Managing client interactions and assisting Partners.
• Documenting existing processes and identifying areas for improvement.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Understanding of Excel and PowerPoint

Job description

Overview

Our client is seeking an enthusiastic Administration Assistant to join their innovative Global Support team. This exciting full-time opportunity involves providing vital administrative and secretarial assistance to help drive forward their dynamic business. By becoming part of this collaborative global team, you will play a significant role in supporting various functions, from managing client interactions to streamlining administrative processes.

Responsibilities

• Typing correspondence and formatting documentation.
• Maintaining current files, including filing emails and correspondence, photocopying, and closing matters once concluded.
• Preparing and sending invoices to clients while following up on payments.
• Keeping business systems updated and accurate.
• Managing client interactions and assisting Partners and their teams with client investigations, along with drafting client communications and legal documents.
• Organising in-house and external meetings and coordinating travel as necessary.
• General printing, scanning, and production of Court bundles when required.
• Taking ownership of allocated administrative tasks and supporting fee earners and wider teams.
• Proactively communicating with fee earners to identify opportunities for easing administrative burdens.
• Documenting existing processes and identifying areas for improvement to enhance efficiencies and client experiences.
• Mentoring and training colleagues as needed.
• Supporting IT and change projects through contributions to user acceptance testing, training coordination, and system upgrades.

Job Requirements

• Previous administration experience, ideally in a legal or professional services environment.
• Tech-savvy with comfort in a busy work environment.
• Strong organisational skills with the ability to effectively manage time and prioritise workload.
• Exceptional attention to detail.
• Proficiency in Microsoft Word and Outlook; working knowledge of Excel and PowerPoint is preferred.

What You'll Love

Joining our client means becoming part of a vibrant team that values collaboration and growth. You'll have the chance to develop your administration skills while supporting a globally recognised legal service provider. With an expansive network across major jurisdictions, our client offers a unique working environment that promotes professional development and innovation. If you are ready to make an impact and contribute to a forward-thinking team, we encourage you to apply and embark on an exciting new chapter in your career.

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