Administration Assistant

Weightmans; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading law firm in London is seeking an Administrative Assistant to join their Specialty team focusing on insurance litigation. This position involves providing administrative support, assisting with billing, and coordinating meetings and events. Candidates should have a desire to engage in fee-earning work, along with strong organizational and IT skills. The firm is recognized as a top employer, offering a dynamic work environment and commitment to employee development.

Benefits

Award-winning firm

Employee development opportunities

Qualifications

• Experience in insurance litigation is desirable.
• Outgoing and confident with a positive approach.
• Ability to maintain confidentiality.

Responsibilities

• Providing administrative support to the team.
• Assisting with the billing process and debt recovery.
• Coordinating meetings, events, and seminars.

Skills

Experience dealing with insurance litigation

Excellent IT skills

Organizational skills

Communication skills

Professionalism

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About your new role

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route.

We are looking to recruit an Administrative Assistant to support the Specialty team in London, which specialises in insurance litigation. The Specialty team undertakes a broad range of substantial, challenging and largely contentious work.

Main duties and responsibilities

• Providing administrative support to the team
• Providing assistance to the team with the billing process (including sending invoices to clients) and debt recovery
• Carrying out conflict checks and opening new matters on the firm’s systems
• Arranging and co‑ordinating meetings, events and seminars, in close co‑operation with fee‑earners
• Completion of management information
• Booking travel and dealing with expenses, in accordance with firm policy
• Deal with confidential, sensitive and restricted internal and client matters
• Ad hoc support to campaign and marketing activities
• Effective liaison with support staff to manage workloads efficiently
• Assisting with other work allocated by the Team Manager
• Work in accordance with Weightmans’ values

Basic fee earning work, including:

• Drafting basic correspondence, document reviews, chronologies and preparing court and other documentation
• Preparing instructions to experts/counsel and paper/electronic bundles of documents
• Liaising by phone and e‑mail with client contacts and third parties
• Attending meetings and preparing attendance notes
• Recording time for such chargeable work

This list is only intended to be indicative of the types of activities which the successful candidate will be involved in.

About You

You will have previous experience and a genuine and demonstrable interest in the above area of work.

We also require you to have/be:

• Experience of dealing with insurance litigation (including a basic understanding of insurance policies, the insurance market, reporting arrangements, reserving philosophies, and the relationship between brokers, underwriters/insurers and lawyers) is desirable
• Experience of doing some fee‑earning work is desirable; a willingness to do so is essential
• Outgoing, professional and confident with a positive approach
• Maintain a high level of accuracy
• Fully understands the importance of confidentiality, both internally and externally
• Flexible, proactive and works well under pressure
• Excellent organisation and time‑management skills
• Excellent IT skills, including Microsoft Word, Excel and PowerPoint
• Good teamwork skills
• Training on the job will be provided, where appropriate

If you meet our criteria and think this is a job where you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

PLEASE NOTE: Candidates are encouraged to reach out directly. For inquiries or more details, feel free to contact us. Our recruitment team members are here to assist.

Why work for us

Come and join our award‑winning organisation and team. Weightmans has been recognised as a leading employer for the 18th consecutive year at Britain’s Top Employers awards 2025, and ranking 5th in the list, the firm has also secured top positions in Chambers UK.

Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.

Why work for us? Take a look: Work for Weightmans: voted a top employer | Weightmans

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