Administration Assistant

Creative Scotland; Glasgow; On-site; GBP 21,000 - 25,000; Part time

Job summary

A prominent arts organization is seeking a part-time Administration Assistant to join their Advancement team in Glasgow. The successful candidate will provide essential administrative support, helping to manage confidential correspondence, donations, and events. Applicants should have excellent communication and organizational skills, a flair for detail, and an affinity with the arts. The role offers flexible working hours and a competitive benefits package, including a pension and generous leave entitlements.

Benefits

Competitive pension package

Life assurance

25 days annual leave pro-rata

Retailer discounts

Cycle to Work scheme

Qualifications

• Experience of processing payments and preparing confidential correspondence.
• Maintained guest lists, invitations, and progress reports.
• Worked in a fast-paced environment.

Responsibilities

• Provide high-level administrative support.
• Support philanthropic and partnership activities.
• Plan and support events.

Skills

Excellent communication skills

Interpersonal skills

Organisational skills

Written skills

Knowledge of Windows-based packages

Affinity with arts

Tools

Outlook

Excel

Databases (Tessitura)

Job description

We are looking for an Administration Assistant to join Scottish Ballet's Advancement team.

Responsible for high-level administrative support, your conscientious approach will improve the efficiency of the department. With a flair for attention to detail and a friendly, outgoing personality you will play a key role in supporting the work of the philanthropy and partnerships teams, by expertly administrating regular activity such as confidential correspondence, donations, invoice processing and contracts.

This role requires ability to build excellent relationships within this dynamic team, with Patrons, Friends and Partners and across the whole organisation where everything we do aligns with Scottish Ballet's values of excellence, innovation and inclusion.

Key responsibilities and qualifications

• Experience of processing payments (donations and tickets) and preparing confidential correspondence.
• Maintained guest lists, invitations and progress reports.
• Updated a database (e.g. recording income).
• Helped deliver benefits for supporters.
• Arranged mailouts and print.
• Planned and supported events.
• Worked in a fast‑paced environment.
• Excellent communication, interpersonal, organisational and written skills.
• Proven knowledge of Windows‑based packages (Outlook, Excel, and databases such as Tessitura).
• Affinity with Scottish Ballet’s culture and values and enthusiasm for the arts.

Job details

• Salary: £25,000 per annum (pro‑rata).
• Part‑time, 21 hours per week.
• Flexible working hours.
• Based at Glasgow HQ with a requirement to support tour/venue activity.
• Benefits include a competitive pension package, life assurance, 25 days of annual leave pro‑rata (plus an additional 9 Scottish public holidays pro‑rata), retailer discounts and a Cycle to Work scheme.

How to apply

Tell us why you want this job and why you think you’d be brilliant at it.

Along with this cover letter, we’ll need your CV detailing any relevant skills, qualifications, or experience, plus the details of two professional referees (who will only be contacted if you are offered the position).

Please note we are required to check if prospective candidates have the right to work in the UK. It would be helpful if you could confirm this along with your application.

Send these to [e-mail] by 5pm on Tuesday 6 January 2026. Interviews will be scheduled for the week commencing 19 January 2026.

The deadline is Tuesday 06 January 2026 at 17:00.