Admin/Paralegal – 6- 9 month secondment/ contract

GlaxoSmithKline; Remote; GBP 35,000 - 45,000; Full time

Job summary

A leading global biopharma company is seeking a trade mark paralegal to provide dedicated support for its trade mark portfolios. The role involves managing a global trade mark portfolio, preparing legal documents, reviewing watch notices, coordinating foreign searches, and advising clients on trade mark issues. Candidates should possess strong organizational skills, an understanding of trade mark procedures, and excellent communication abilities. Join a culture where people can thrive and contribute to advancing health outcomes in society.

Benefits

Flexible working environment

Professional development opportunities

Comprehensive benefits package

Qualifications

• Secondary/High school education or equivalent required.
• Experience working in a private practice or in-house legal environment.
• Strong understanding of trade mark procedures.
• Excellent IT skills with database management systems.
• Familiarity with Anaqua and IP research tools.
• Well-organized and able to handle extensive workload.
• Strong attention to detail with problem solving skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage a global trade mark portfolio for a business sector.
• Prepare documents and filings for lawyer review.
• Review watch notices and assess impact of 3rd party marks.
• Coordinate foreign trade mark searches.
• Instruct filing of applications and maintain records.
• Advise business clients on trade mark issues.
• Manage deadlines and tasks for the assigned portfolio.

Skills

Secondary/High school education

Experience as a trade mark prosecution paralegal

Understanding of EU/U.S. trade mark procedures

Excellent IT skills

Familiarity with Anaqua docketing software

Organizational skills

Problem solving skills

Interpersonal skills

Communication skills

Education

Formal paralegal training/certificate

Tools

Anaqua

Windows

Excel

Adobe

Job description

Site Name: Home Worker - GBR Posted Date: Dec 19 2025

This role will provide dedicated trade mark paralegal support to GSK’s trade mark portfolios. You will be responsible for a full range of trade mark activities including searching and clearance, analysis of watch notices, filing and prosecution of applications, oppositions, conflict management and due diligence. You will work closely with trade mark lawyers, paralegals and external counsel to protect and manage brands across multiple jurisdictions.

Key responsibilities

• Management of an assigned global trade mark portfolio for a business sector, unit or therapy area.
• Reciprocal responsibility for a US/UK trade mark portfolio depending on location.
• Prepare documents and filings for lawyer review including trade mark applications filed directly through UKIPO, USPTO and WIPO or through external counsel, as appropriate, and notices of opposition together with management and docketing of key deadlines. Including considering appropriate strategy for use of international filing systems.
• Review watch notices, and complete research to assess the impact of 3rd party marks and make recommendations to the lawyer on proposed course of action.
• On instruction from lawyer, coordinate foreign trade mark searches, assess results from external counsel and where required prepare search reports for review by lawyer.
• Working with external counsel and lawyer, request searches, and instruct filing of applications including agreeing as to specifications, and prosecuting applications including responding to basic Office Actions. Maintaining records in Anaqua for such filings and agreements relating to any applications/registrations.
• As required by lawyer, use online tools to provide information on trade mark use or use of 3rd party marks.
• Working with lawyer and external counsel, instruct oppositions and cancellation actions including exercising judgment in collating evidence to support the action and review draft pleadings for oppositions, cancellations and infringement actions. Prepare draft prior rights and co-existence agreements. Create and maintain records in Anaqua relating to any conflicts, agreements or business development activity.
• Correspond with and advise business clients regarding a broad range of trade mark issues including status of trade marks, trade mark conflicts and trade mark ownership statements.
• Management of all deadlines and tasks relating to the assigned portfolio, including, indexing correspondence and documents, and creating and maintaining records and tasks in Anaqua.
• Work collaboratively with trade mark lawyers and paralegals within the team and colleagues in Legal.

Qualifications & Skills

We are looking for professionals with these required skills to achieve our goals:

• Secondary/High school education or equivalent is required, formal paralegal training/certificate is preferred
• Experience working as a trade mark prosecution paralegal or comparable position with experience working in a private practice or in-house legal environment.
• Strong understanding of EU/U.S. and international trade mark procedures.
• Excellent IT skills (Windows, Excel, Adobe) and ability to use database management systems.
• Familiarity with Anaqua docketing software and IP research tools.
• Must be well-organised and able to handle an extensive workload and cope with ever increasing changes, multiple deliverables, and deadlines, while maintaining a calm and professional manner.
• Demonstrated capacity to work and deliver on tight timelines whilst maintaining a focus on quality.
• Excellent attention to detail, with strong capability for problem solving, analysis, judgment, and reasoning.
• Strong interpersonal skills and good communication (written and verbal). Demonstrated ability to collaborate and communicate proactively with internal teams and external partners.
• The ability to engage and interact effectively with a diverse team, build strong partnerships, and develop relationships that enable honest and open conversations.

Please note: As we approach the holiday season, our recruitment team and hiring managers will have limited availability between now and early January. We encourage you to apply and will review all applications, however response times will be longer than usual, and interviews will be scheduled after the New Year. We appreciate your understanding and look forward to connecting soon!

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at [e-mail] where you can also request a call.

We have created a Recruitment FAQ guide. Click link where you will find answers to multiple questions we receive.

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