ADMIN OFFICER

NWCT LIMITED; Manchester; On-site; GBP 20,000 - 22,000; Full time

Job summary

A local administrative services firm in Manchester is seeking an Administrative Assistant to manage office operations and perform clerical tasks. The ideal candidate possesses strong organizational skills, proficiency in Microsoft Office, and previous administrative experience. This full-time position offers a salary between £20,112.00 and £21,840.00 per year, along with benefits like company events and free parking.

Benefits

Company events

Free parking

On-site parking

Qualifications

• Previous office or administrative experience is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with strong problem-solving abilities.

Responsibilities

• Oversee general office operations and maintain office supplies.
• Answer phone calls, direct inquiries, and process documents.
• Maintain company databases and prepare documents as needed.
• Assist with onboarding new employees and manage personnel files.
• Assist management with organizing projects and track deadlines.

Skills

Proficient in Microsoft Office Suite

Strong organizational skills

Excellent verbal and written communication

Detail-oriented

Education

High school diploma or equivalent

Bachelor's degree

Job description

Overview

Job Title: Administrative Assistant / Office Administrator

The Administrative Assistant is responsible for performing a variety of clerical and administrative tasks to ensure the efficient operation of the office. The role may involve direct interaction with employees, clients, or suppliers and ensures that day-to-day office functions run smoothly.

Key Responsibilities

• Office Management: Oversee general office operations, including maintaining office supplies, coordinating office maintenance, and ensuring a clean and organized office environment. Schedule and coordinate meetings, conferences, and appointments. Manage office equipment and ensure functionality.
• Clerical Tasks: Answer phone calls, direct inquiries, and take messages as needed. Prepare, process, and file documents, reports, and correspondence. Handle incoming and outgoing mail and email.
• Data Entry & Record Keeping: Maintain and update company databases, filing systems, and digital records. Prepare reports, presentations, and other documents as needed. Monitor and manage office inventory and order supplies when necessary.
• Customer Service: Greet visitors and clients, assist them with inquiries, and direct them to appropriate departments or individuals. Maintain a professional demeanor while handling client concerns or issues.
• Accounting & Financial Support: Assist with invoicing, billing, and expense tracking. Process purchase orders and receipts. Help with the preparation of financial reports or documentation as requested.
• HR Support: Assist with onboarding new employees, including coordinating orientation and ensuring all required paperwork is completed. Maintain personnel files and handle confidential information appropriately.
• Project Assistance: Assist management with organizing and executing special projects. Track project progress and deadlines, ensuring timely completion.

Skills & Qualifications

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience: Previous office or administrative experience is a plus.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational and multitasking skills. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Detail-oriented with strong problem-solving abilities. Ability to maintain confidentiality and handle sensitive information.

Working Environment

• Office-based with standard working hours (usually 9 AM to 5 PM).
• Occasional overtime may be required depending on office needs or projects.

Job Details

• Job Types: Full-time, Permanent
• Pay: £20,112.00-£21,840.00 per year
• Benefits: Company events, Free parking, On-site parking
• Schedule: 8 hour shift, Monday to Friday

Education

Bachelor\'s (preferred)

Experience

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language

English (preferred)

Licence/Certification

Driving Licence (preferred)

Work Location

In person

Reference ID

Admin Officer