Admin Manager, Ophthalmology and Breast Surgery

University Hospitals Coventry and Warwickshire NHS Trust; Coventry; On-site; GBP 31,000 - 38,000; Full time

Job summary

A prominent healthcare organization in Coventry is seeking an Admin Manager for Ophthalmology and Breast Surgery. The successful candidate will oversee departmental administrative systems, ensure effective communication across the Trust, and participate in strategic decision-making. Key aspects include managing recruitment, staff performance, and developing training packages. This is a permanent, full-time position with a salary ranging from £31,049 to £37,796 per annum.

Responsibilities

• Manage Departmental administrative systems and processes.
• Ensure effective communication within the department and Trust.
• Participate in strategic meetings and set departmental standards.

Job description

Go back University Hospitals Coventry and Warwickshire NHS Trust

Admin Manager, Ophthalmology and Breast Surgery

The closing date is 29 December 2025

To manage Departmental administrative systems, processes and staff developing the service in line with required internal and external standards. To make informed decisions within area of responsibility, ensuring that agreed standards and targets are met in accordance with Departmental, Trust and National standards, policies and procedures. To act as a primary source of advice and guidance.

Please be advised that interviews will take place on either 9th or 12th January 2026.

Please note that this post is not eligible for sponsorship.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

Please see the JD and PS document for further information.

• To assume overall responsibility for the administrative business as usual management of the department with specialist knowledge in particular areas in line with service requirements.
• To ensure an effective internal and external communication system within the department and Trust wide.
• To continually contribute to patient and business improvement Agendas.
• Key Result Areas and Performance.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job responsibilities

To assume overall responsibility for the administrative business as usual management of the department with specialist knowledge in particular areas in line with service requirements. This will require:

• Acting as a resource for staff, advising on National, Trust and Departmental Administration policies and procedures.
• Participation in the developing and updating of current local and Trust wide training packages in line with National guidance.
• Participate in strategic, service provider and Trust/Divisional/Departmental meetings, assuming responsibility for administration issues and the impact on resources.
• Responsibility for departmental performance including participation in the setting of objectives and standards.
• Representing the department in appropriate forums.
• Continuous review/updating of administration policies and procedures and supporting documentation and or systems.
• Participating in implementing and developing new processes and guidance for an efficient and effective operation of processes within the Department and Trust.
• Liaise with local ICT helpdesk to raise technical issues relating to relevant departmental IT systems
• Acting as the lead for managing recruitment, retention and selection of administrative staff including preparation of the appropriate documentation.
• Assuming first line management responsibility in dealing with sickness reviews, disciplinary, capability and grievance issues as required.
• Co Responsibility for the education and development of the administrative staff including undertaking some Personal Development Reviews

For further details of the role please see the attached job description.

Person Specification

Qualifications

• See supporting documents

Experience

• See supporting documents
• See supporting documents

Knowledge

• See supporting documents
• See supporting documents

Skills

• See supporting documents

Commitment to Trust Values and Behaviours

• See supporting documents

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospital of Coventry and Warwickshire

£31,049 to £37,796 a year pro rata per annum

Contract

Permanent

Working pattern

Full-time

Reference number

218-AC-B5-7673794

Job locations

University Hospital of Coventry and Warwickshire