Admin Coordinator

University of York; York and North Yorkshire; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading educational institution in York is seeking an administrative support professional for the Institute for Safe Autonomy. This role requires excellent communication and problem-solving skills, alongside an ability to manage diverse tasks. Responsibilities include supporting research operations and communications. Candidates are required to have at least an A Level 3 qualification or equivalent experience. This role offers an opportunity to work independently while being part of a collaborative team.

Qualifications

• In-depth understanding of the institute's operations.
• Ability to manage diverse administrative tasks.
• Experience building relationships across teams.

Responsibilities

• Provide administrative support to the ISA.
• Manage internal and external communications.
• Support strategic operations and research.

Skills

Effective communication

Digital technology proficiency

Problem-solving

Organizational skills

Team collaboration

Independence

Education

A Level 3 qualification (A-level or equivalent)

Job description

This role serves to provide specialised administrative support in the Institute for Safe Autonomy (ISA), a research institute with a focus on the challenges of making robotics and connected autonomous systems safe, societally acceptable and resilient in the context of a changing world.

The role holder will have an in-depth understanding of the specific institute they support, working closely with its directors to facilitate and support strategic operations and research. A key aspect of this role is to act with a degree of independence, prioritising and managing a diverse range of administrative tasks. These tasks include general and specialised administration, strategic committee and governance support, research and event management, and both internal and external communications.

While aligned with a specific institute (ISA), this position is also part of a wider team of professional services staff (PSS) working across the research institutes but not part of a completely shared service. This requires flexibility to collaborate with and support other coordinators on various projects and events, and to provide administrative assistance to specialised staff in areas such as finance, communications, and business development as required. The role holder will need excellent communication and interpersonal skills, along with the ability to multitask and prioritise to meet the dynamic needs of the research entities.

Skills, Experience & Qualifications Needed

• A Level 3 qualification (A-level or equivalent) or equivalent professional experience.
• Taking responsibility for delivering defined work initiatives
• Gather, analyse, interpret and report data/information
• Use of digital technologies relevant to the role
• Communicate effectively in verbal and written formats, including the use of a variety of digital tools
• Works collaboratively with others
• Delivers a quality service
• Develops self and others
• Actively champions respect, inclusivity, equality and diversity
• Identifies and implements continuous improvement
• Experience of building relationships across multiple staff groups or teams
• Handling competing priorities, organising own workload and the workload of other teammembers to meet deadlines.
• The ability to work independently without direct supervision
• Sound problem solving skills and the ability to make judgement and take initiative when dealing with complex queries
• Experience of monitoring and managing budgets
• Understanding of the Research environment in HE

For informal enquiries: please contact Tom Rawle on [e-mail]