Admin & Clerical Support for RBTH Theatres

EAST LANCASHIRE HOSPITALS NHS TRUST; Lancashire; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in the UK is seeking a full-time clerical administration assistant to support the General Manager and Band 7's. The role involves confidential document production and governance support. Essential qualifications include basic computer skills and proven communication abilities. Candidates with previous experience in healthcare settings will be preferred. This position provides an opportunity to join a diverse and motivated team focused on effective patient care.

Benefits

Equal opportunities employer

Commitment to staff welfare

Qualifications

• Candidates must have basic computer skills and proven communication abilities.
• Previous experience in a similar role is required to ensure effective participation.
• Ability to work efficiently and under minimal supervision is essential.

Responsibilities

• Produce documents of a confidential nature, including audit data/report.
• Manage theatre allocations by updating changes to schedules hourly.
• Support procurement lead within the department for timely data reporting.
• Provide secretarial support to team members, including Band 7's.

Skills

Basic Computer Skills

Proven communication

High standards of accurate documentation

Ability to work efficiently

Requires minimum supervision

Education

Previous experience in the role

Job description

Theatres are looking to employ a full time clerical administration assistant to support the General Manager / Matron and Band 7's. The successful candidate will join a vibrant, diverse and motivated multi-disciplinary team. The post briefly involves the day to day administration including producing documents of a confidential nature, producing audit data / reports etc. Managing our theatre allocations by updating hourly due to changes to schedules. Governance and performance support producing advanced analytics reports. The successful candidate will also be required to support our procurement lead within the department.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Key Responsibilities

• Produce documents of a confidential nature, including audit data / reports.
• Managing theatre allocations by updating hourly due to changes to schedules.
• Governance and performance support producing advanced analytics reports.
• Support our procurement lead within the department.
• Undertake collection of theatre data for various platforms including at national level.
• Support colleagues and clinicians as required in timely data reporting and preparing information for meetings in order to ensure effective participation.
• Secretarial support to several team members including theatre manager, matron and Band 7's.

Essential Qualifications

• Basic Computer Skills
• Proven communication and high standards of accurate documentation.
• Previous experience in the role.
• Communication Skills.
• Ability to work efficiently.
• Requires minimum supervision.

Desirable Criteria

• Experience of working in a healthcare setting.
• IT related qualifications.
• Seeks to develop own knowledge and skills.
• Demonstrates flexibility.

About East Lancashire Hospitals NHS Trust

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.

The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

Important Application Information

• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro‑rated. For posts on Agenda for Change pay‑scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short‑listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in the Safeguarding vulnerable Groups Act 2006, any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.