Admin Assistant

CPS Group (UK) Limited; Wales; On-site; GBP 25,000; Full time

Job summary

A consultancy firm in fire safety is seeking a proactive Admin Assistant in Caerphilly to support project coordination and client relations. Responsibilities include managing schedule, documentation, and training sessions while ensuring efficient service delivery. The ideal candidate has strong organisational skills and proficiency in Microsoft Office. This full-time role offers a competitive salary of £24,375 per annum along with private medical insurance and a pension scheme.

Benefits

Private medical insurance

Company pension scheme

Wellbeing and reward programme

Enhanced sick pay

Qualifications

• Confident user of Microsoft Office and other bespoke systems.
• Strong organisational and multitasking skills are essential.
• Professional and customer-focused with strong communication.

Responsibilities

• Coordinate consultancy projects and client appointments.
• Manage incoming enquiries and documentation for clients.
• Support the planning and delivery of training sessions.

Skills

Microsoft Office

Organisational skills

Attention to detail

Customer-focused approach

Communication skills

Multitasking skills

Job description

Job Title: Admin Assistant

Location: Caerphilly

Contract Type: Full-time, Permanent

Salary: 24,375 per annum

About the Company

Our client is a trusted name within the fire safety and compliance sector, delivering high-quality consultancy and inspection services across the UK. With a strong reputation for excellence and continuous improvement, they are committed to safeguarding people, property, and businesses through professional standards, accredited systems, and exceptional customer care.

The Role

We're looking for a proactive and well-organised Consultancy Team Administrator to provide comprehensive administrative and coordination support to the Consultancy division. This role plays a key part in ensuring projects and assessments are delivered smoothly - from scheduling surveys and managing client communication to supporting documentation, training bookings, and reporting.

Key Responsibilities

• Coordinate consultancy projects, including fire safety assessments, client appointments, and follow-up actions.
• Communicate effectively with clients and internal teams to support seamless service delivery.
• Manage incoming enquiries, schedule work using internal systems, and issue documentation to clients.
• Support the planning and delivery of training sessions, liaising with trainers and attendees.
• Monitor shared inboxes, handle telephone queries, and maintain accurate records.
• Liaise with subcontractors to organise site visits and ensure relevant paperwork is in place.
• Assist with invoicing, reporting, and general administrative duties to support the wider Consultancy function.
• Identify opportunities to enhance efficiency and customer satisfaction across processes.

Skills & Experience Required

• Confident user of Microsoft Office and comfortable learning bespoke systems.
• Strong organisational and multitasking skills with excellent attention to detail.
• Ability to prioritise workload and remain calm under pressure.
• A professional and customer-focused approach, with clear communication and interpersonal skills.
• Able to build positive relationships with colleagues, clients, and external partners.
• Experience in a coordination or administrative role within a technical, compliance, or service-led environment would be advantageous.

What's on Offer

• Competitive salary of 24,375 per annum
• Private medical insurance
• Company pension scheme
• Wellbeing and reward programme
• Enhanced sick pay

Interested?

If you're looking for a role where organisation, teamwork, and customer service come together - we'd love to hear from you. Apply today to join a forward-thinking organisation dedicated to safety, quality, and professional growth.

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